Minutes-Chelmsford Dog Association Meeting
Wednesday October 29, 2014
Chelmsford Police Dept. Community Room, 2 Olde North Rd. Chelmsford
Call to Order: 7:23 PM
*Roll Call
Present: Beth B, Vivian, Erik, Mary, Sandra, Will, Donna, Bill, Danielle, Sarah
Not Present:
*Approval of the Minutes of the preceding meeting:
Motion to approve the minutes of September 10, 2014 as presented/amended: Bill C. Seconded: Will
Vote: Unanimous
*Reports of Committees/work session:
Fundraising Events:
-bricks, rcvd 5 orders in September, and 3 in October. Need members to drop off flyers at places
-Vivian has dropped flyers off at Countryside and Chelmsford Animal Hospital among other places. CAH also bought 2 bricks
-Senior Center Fair-November 1st 8-3 with GS Troop. Blankets, toys, Plinko, paperwork, brick flyers, Applebee’s flyers, etc-all are welcome to come and spend time
-Applebees-Nov. 6 dining to donate-Beth B. has spread the word at her school
-discussion-Flatbread Tuesday event-tabled until someone takes ownership
-possible Henderson concert-Sandra’s friend is not as excited as she was…Sandra is sensing reluctance. Sandra will work on it a little more.
-Ground breaking event planning-Erik suggested leaving the details to Evan
-Grand opening event planning-Community Band-playing , Sully’s donating ice cream, ribbon cutting etc. We need a tentative date of opening to firm up further details. Maye start planning in January. Erik suggested making the opeing like a Howl’ween event with vendors, food etc
-Pals Membership Program-Will and Erik discussed the difference between an annual membership and a donation. Donations go to help the park and the fee makes you a member. Our bylaws are written to include a membership fee. “If you want to be part of the CDA, you pay the fee.” We anticipate a lot more interest in joining the CDA once the park is open. Mary, Sandra and Will have taken on the task of running the membership program. They will decide what they think is reasonable and present it to the CDA. Perhaps serving on the board gets your membership fee waived.
-update-5 year dinner-Will thinks we can recoup our expenses but would need $300-$500 up front to get the dinner going. Mary had an idea to have a BBQ appreciation-celebration @ the park once it is open.
-donations of services/items for park-status of sponsorships-
Danielle’s cousin has agreed to donate a sign for the main entrance of the park (Cape Cod Carving)
We have read the sign bylaws to see how big, how much print, etc we are allowed. We also have to decide what we want on the sign. Erik suggested the Beech Tree, the town monument and a dog. We will discuss further in January
No other donations at this time
-Rabies clinic-December 6-besides bricks & sponsor sheets, do we want to do something in addition-Sandra said she would sit out front withy membership info and sell hot chocolate
-Photos with Santa, December 7, 2014, staff an info table? Mary/Sandra are Santa’s photographers. Danielle will staff a table at the fire station during the event
-Agway Winter Farmer’s Market Nov 1-Feb 28, every Saturday: Mary, Danielle and Sarah would like to do a table. They will let Vivian know the dates they are available
-Beth Bukala-Nov. 25, will be on Tom Christiano Show
-Dec 15-Dining to donate-Yanagi Sushi-Will sent them our logo-they’ll get back to him with brochures.
Reports of Officers:
Treasurer- Sandra-
Website news-Will- We are getting lots of hits per day on our webpage, about 50% are from outside the country. We have been approved by PayPal so our donation form is up and live. Will will put updated park plans on the site when we get them. There was a question of where the Smile Amazon money is- Will will look into that. He also will work with Sandra on the Square account
DPAC-Erik-We were all at the DPAC meeting-don’t have to reiterate
President-Vivian
-banner permit for 54 Richardson Rd. fence-BOS meeting 10/27/14-We were approved-Vivian is working on designing and ordering it, not sure of cost yet-There was an idea to make sure our website is on the banner
-recording the Planning Board Decision w. Registry of Deeds-$75.00
-filing State Annual Report-$15.00
-Vivian will get in touch with the Lions Club to see how they can help
Old and Unfinished Business:
Nominations for November Election:
Vivian was nominated for president by Beth, second by Mary
Sarah was nominated for Vice President by Sarah, second by Mary
Beth was nominated for clerk by Will, second by Mary
Sandra was nominated for treasurer by Mary, second by Danielle
Will was nominated for the BOD by Vivian, second by Sarah
Danielle was nominated for the BOD by Vivian, second by Sarah
New Business:
– Our annual meeting will be on 11/12 at 7 PM -location TBD
-The December meeting/Yankee swap will be on 12/19 at 7 PM at Mary and Sandra’s house
Mary made a motion to adjourn at 9:20
