CDA Meeting Minutes: 8/20/2013

Minutes- Chelmsford Dog Association Meeting

August 20, 2012 Tuesday, 7:00PM

Chelmsford Police Station, 2 Olde North Rd., Chelmsford, Ma

Call to Order: 7:03PM

 

Roll Call:

Present: Beth B, Vivian, Bill C, Mary, Sandra, Danielle, Will,

 

Not Present: Bill B, Erik, Donna

 

-Beth B gave Sandra $for 2 weeks of training, Danielle gave Sandra $ for 3 weeks of training

 

-Approval of Minutes July 2, 2013

Motion to approve the Minutes of July 2, 2013 as presented/amended:Bill

Seconded by: Mary

Vote: unanimous

 

-Reports of Committees:

Fundraising:

-upcoming events:

Everyone’s welcome! The more, the merrier, see notes on supplies

                *Farm Fair-Sept 14^th – Barrett Byam House, Donna Parlee is running it. 12-4, vendors can set up at 10:30.  This is a big event for us.  Mary and Sandra are going to bring Charlie

                *Markus & Leslie Painting class-Sept 21^st 7-9 PM- tickets are $40 and we get $15 of each.  There are only 36 tickets being sold.  The mural will be displayed at the libaray.  BYOB, Fishbones is providing the appetizers

*GSRLNE Walk-n-Wag-Sept 28^th registration’s at 10:15, the event is 11:00-3:00.  Sandra gave Vivian a $ check for a food permit.  Erik is certified food safe this year

**MENU**

Chili & cheese

Chowder & crackers

Hamburgers

Cheeseburgers

Veggie burgers

Hotdogs

Chips

Bakedgoods

Soda/water

Coffee/tea

Cider

-Mary to work on getting aprons for the event

 

*Discussion: Common Day-also Sept 28^th  – we’re not going to attend this year

                *Howl’ween-October 19^th, raindate October 20^th 11-3 Vivian will contact the DJ, and Donna, and order trophies.  We should go up the weekend of the 5^th to trim and mow.  Vivian wants to limit vendors because of the space, Sandra suggested cramming the vendors in because they had lots of space last year.  We want to do a coloring contest again this year

                *Steps for Pets-LHS-October 13^th  11-3 – Walk-a-thon, this is a table event for us

                *CCA Pet Film Festival-scheduled for October 19^th – any and all welcome

                *Chelmsford Holiday Prelude-Dec 1^st Erik will be Santa again, Mary and Sandra will take pictures and Will will put them on the website

                *ACO’s Rabies Clinic-December-TBD 

                *Status/discussion: Craft Fair – not this year

       -Reports of Officers:

                                Treasurer: Sandra

                                -July 4 parade/Country Fair- we deposited $

*Our balance

Mary questioned if it was too early to approach businesses to buy future signage at the dog park in order to raise an additional $5,000 in order to maximize the grant money

                                Website: Will- posted the painting party info on the website, Will would like Bill A to write more blurbs about the training b/c the one he posted was very popular on the website

                Will to put something on the website about nominations and elections in November

                                -President:

*Insurance: renewal processed, ended up being $, will add events as needed

*Hand out Committee applications for Dog Park Advisory Committee, these to be filled out and given to Vivian-Bill C., Beth B., Danielle C, Mary M. and Erik M had expressed interest.

                               

-To Do: Draft charge and mission for advisory committee

 

*The MOU was on the agenda for the BOS meeting last night, Paul Cohen asked town council to look at line 16 – this may require more town meeting action.  We will be back on the agenda for the BOS next Monday

 

New Business

-Next meeting date- Wednesday October 2^nd   7pm.  We’ll try to get the meeting room in the police station.

 Annual Meeting-November 13^th 7 pm. We’ll try to get the meeting room in the police station.

                Adjournment: 8:30 Motion: Mary, Seconded: Bill

 

Notes:

 

                                For events-Need: E-Z up (s), tables, chairs, some shirts, baskets, paper info, copy of plan, email sign up, brochures, free info, cash box and at least two people to work the table unload and reload, preferably 3-4 people.

                -German Shepherd Rescue Walk at 4-H

                                Will be a food event-have stove, coffee urn, E-Z up, 2 tables, chairs, trash barrel and bags.  Vivian will get permit from Westford

                                Will need a third table to sell some stuff and have info

                                Will need to pick up food-burgers, dogs, rolls, veggie burgers, soda chips, water, condiments, coffee, powdered creamer, sugar, sweetener, cups, plates napkins, possible chili, bowls, donuts.