Minutes Chelmsford Dog Association Meeting
June 12, 2013 Wednesday, 7:00PM
Chelmsford Police Dept. Community Room, 2 Olde North Rd. Chelmsford
Meeting called to order at 7:05
1. Board attendees: Viv, Erik, Danielle, Will, Sandra R, Mary M, Bill Cassidy
2. No minutes for May as of 6/12.
3. Committees: Fund raising
a. Dog Rally is coming up in 2 weeks:
1) The manager of Walgreen’s is being transferred to a new store on Thursday, 6/13. The following tasks still need to be done and the manager was planning to help with these:
a) talk to PetSmart about participating
b) confirm that Chelmsford Vet is providing the raffle prizes
c) get approval for the signage from the town
d) get the grills and stuff for the hot dogs.
e) bags for poop will be handed out
2) 2 coloring contest pictures were provided. It was decided that both would be available but that the contest will be using the “scoop” design for the 2 younger age groups and the “CDA” design will be used for the 2 older age groups.
3) Marketing — fliers are posted around. A few people volunteered to post more.
4) Signs need to be updated. Bill C and Viv will put them up at their homes. Bill A will update some signs.
5) Panera is donating some food. The frozen yogurt place is also donating some stuff.
6) Coloring contest judges — Doreen, Danielle, and Mary (Beth L is back-up)
7) Doreen will ask Country Store in Carlisle for a gift certificate.
8) Walk-a-thon staffers — Donna and Bill C volunteered
9) Walkers that turn in a full poop bag will get a raffle ticket at no cost.
10) Grab bags are for the walkers and Viv asked the vendors to donated something. We have 7 vendors.
11) Viv will be putting together an agenda for the day. The event is from 10-3pm.
b. July 4th Parade and Country Fair
1) We have spot #24 at the Fair. It is July 3rd, 5-11 pm, and July 4th, 8am-3pm.
2) The float theme is “dog park”. We need to pick some kind of fencing for the trailer.
3) Need volunteers to work the table at the Country Fair. Donna, Danielle, and Will will help on July 3rd. Danielle, Sandra, Mary and maybe Beth B, will help on the 4th.
4) Tentatively scheduling the float build for July 2nd.
5) Mary will be McGruff.
6) Bill C will make 2 signs saying “Welcome to the Dog Park” about 3′ long.
c. Dog Training concept is to have a drop-in training. Gary P wants to discuss what, when, how, etc. Erik will set up a time with Gary. Beth L will write up a note for the grab bag and information for Gary.
d. Some people are asking about a Craft Fair in Nov/Dec. Ellen C. and Lisa D. have offered to head up the project. To do this may require us to renew the liability insurance. Erik recommends that someone from the board be a liaison to a committee with Ellen and Lisa. Will called a motion for a committee with these 2 people and a board member. Sandra volunteered to be the board member and Will to be the back-up. Second from Sandra. It passes unanimously. Laura Lee offered the North Chelmsford Community Center at $10/hour.
e. Treasurer’s Report: $7194.63 after the flea market.
f. Hits on the website are over 100 each day. CDA branded shirts and hats have not been selling through the website. Will is going to run a report to see if anyone is clicking through it.
4. Old Business a. We will probably have a t-shirt making session in the summer. Mary said that her brother can print the shirts if sent to him or he can buy them for the CDA. He also will print other stuff like business cards. Someone other than Mary came up with the idea to print the dog park map on the back of the business cards if we make them.
5. New Business
a. The liability insurance policy expires in mid-July. The quote for a new policy is expected in late June or early July. The board wished to keep the insurance in force.
b. Draft of Site Feasibility Budget Report — Bill C recommended including maintenance equipment but the grant doesn’t cover it. A maintenance shed and a picnic table are included. The mission statement needs to be added to the document.
Beth Logan stopped taking minutes at 8:42.
Additional changes by Erik and Vivian were added into the document. Formal approval of the document will be done at the next meeting.
Members were asked to consider participating in the Dog Park Advisory Committee, which will be the municipal branch of the Dog Park project, as required under the terms and conditions of the grant application. The committee will consist of 5 members, to be nominated at the next meeting.
-need to draft a charge and mission of the Committee
-town committee will have to follow Open Meeting Laws-discussion
-$ raised to date will be “gifted” to the town at a BOS meeting (public transparency)-which will be done at a future Board of Selectmen Meeting, date TBD.
-CPC application-June 19-Board members were invited to attend, Vivian and Evan will present.
-Community Action Committee Award-$2500.00-Check received, will be deposited.
-Picnic table storage-Mary Mc has room to store the table.
-CDA stuff storage-Vivian and Sandra will store CDA equipment at their homes. The current storage location must be emptied due to proposed work at the Pound.
Next Meeting Date: July 2, 6:30PM, with a float building session at the pound immediately following.
Meeting adjourned at 9:02PM
Respectfully submitted,
Beth Logan and Vivian Merrill
*These minutes were approved at the meeting of July 2, 2013
