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CDA Meeting Minutes: 10/24/2012

Chelmsford Dog Association Meeting

October 24, 2012 Wednesday, 7:00PM

Chelmsford Police Dept. Community Room, Chelmsford, Ma

Call to Order: 7PM

Present: Vivian, Erik, Fran, Beth B, Mary, Sandra, Danielle, Deb, Will, Amy Lee

Not Present: Bill, Rosie


1)       Public Awareness Opportunities

-St. John’s Craft Fair-November 17 9-3  Amy Ingram, update and expenses

-CDA food permit-Kristin is confirmed

-kitchen equipment there are stoves, oven, microwaves, and fridges at the church

-signage- Vivian will make 1 sign to put out at the church

*There are outlets high up the wall at the church – bring step ladder, extension cords, extra tables

*Menu items – hotdogs, hamburgers, sausages (we have leftover chips, sodas, waters, condiments) Vivian will pick up anything else we need

*Amy is looking for volunteers to help with set up and break down, tattoos, silent auction etc.

*Beth and Bill will pick up red t-shirts and screen print them for us to have to wear at the event

*Panera has donated enough cookies and pastries for 200 people.  We will give these along with coffee to the vendors in place of lunch vouchers


-Howl’ween Results-21 registrations, winners to be posted on website

-planning for next year-suggestions

*different venue- 4H fairgrounds or perhaps our own dog park!

*Maybe go back to Saturday and rain date Sunday

*Fran has sent an email to 4H

-Rabies Clinic, tentatively scheduled for December 1 at Dog Pound

-discussion: Acton Emergency Animal Care hospital asked about doing a photo w. Santa event at their location, and some proceeds could come our way. They could organize, and we could have a table there.

*We wouldn’t promote this event ourselves but if we could make some money, why not?

*We’ll tell them yes and get more details


2)  Treasurer’s Report (Rosie)

-payments and withdrawals-Howl’ween $ still coming in, still have outstanding receipts, deposits and expenses.

– deposit made from Howl’ween

*Will needs the 2 deposits of a few cents each made by Square

*Lee to look into online banking

3) Nominations for 2012 E-board


4)       Old Business/New Business

-status of e-mail and mailing list databases (Mary, Fran)

-discussion: new dog park sketch

-update from Paul Cohen- e-mail – The DPW is not leaving Richardson Rd in the spring.  It will be at least June 30th

-Next meeting date November 30th 4 Shandel Dr (Mary and Sandra’s) -annual elections-new roles effective January, 2013

-Christmas meeting location/date- December   @




President: Deb nominated Viv, Danielle seconded

Vice President:Sandra nominated Mary, Danielle seconded

Treasurer: Will nominated Sandra, Will seconded

Secretary:Erik nominated Beth, Vivian seconded



Erik nominated Danielle

Erik nominated Will

Danielle nominated Erik

Erik nominated Deb

Danielle nominated Fran

Erik nominated Lee

Erik nominated Rosie



5)  Adjournment @