Mar 262014
 
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Minutes-Chelmsford Dog Association Meeting

February 25, 2014 Tuesday, 7:43PM

Chelmsford Police Station, 2 Olde North Rd., Chelmsford

Call to Order: 7:00PM

Roll Call:

Present: Beth B, Sarah, Danielle, Donna, Will, Erik, Vivian, Beth L

Not Present: Sandra, Mary, Bill C

  • Approval of the Minutes of the preceding meeting.

Motion to approve the minutes of January 8, 2014 as presented/amended: Erik                                                                                Seconded: Danielle

Vote: unanimous

  • Reports of Committees.

*Fundraising Events-Vivian talked to Laura Lee about doing a concert, she will talk to her some more about details

*Vivian had a lady come forward to propose a doghouse building competition and raffling them, Vivian hasn’t heard back from her

*Dog Rally-Walgreens is interested in hosting, Vivian needs to get back with a date, June looks very busy-We will talk to Walgreens about May 10th

*Golf tournament-tabled

*Motorcycle ride-Erik started putting stuff together-need to: figure out where, prizes, talk to Mary about t-shirts

*Yard Sale-Need to get donations-spreading them out would be ideal bc the Merrill’s don’t have much space

*Papa Gino’s-Will will send a Facebook invite for the CDA’s FB friends, Donna will do a windshield blitz at Market Basket

*Volunteer Fair-Vivian will make some dog themed Easter baskets and make some treats with business cards to pass out, Beth L will make shamrock cookies (dog)

*April-we will start getting ready for the yard sale

*Vivian will ask Margaritas to give us the amount we raised in the fundraiser in a gift card ($26 and change)

 

Future Events:

*Flatbread Pizza Tuesday night fundraiser-we would like to do this

May Flea Market-May 31, 2014-please solicit donations

 

  • Reports of Officers.

 

Treasurer- Sandra:

 

Website news-Will: website has been slightly redesigned; he’s looking at more things to make it pop a little

 

Presidents:

*Vivian found out that under state law, we can add a solicitation for donations to the quarterly tax bills.  Donna has designed a letter to be used for this purpose.  Beth L suggested putting dog park donations on one side of the letter and memorial bricks information on the other side

*We had an online article in the independent last week not sure if it hit the paper-talking about DPAC starting work and fundraisers.  Vivian will send the article to Will

 

DPAC-Erik: The design has been awarded to PLACES

Beth L will send Will and Vivian an article she wrote to put on CDA and DPAC websites, she will also write a dog park etiquette article for the DPAC site

 

  • Old and Unfinished Business:

*Will-still need to work on our internet policy.  He hasn’t come up with anything yet.  Erik will talk to someone at the police station about their policy

  • New Business:

*Beth L would like a list of dog owners and addresses in order to go door to door and pass out CDA information

* Will donated a popcorn maker to the association

*Beth, Sandra, and Vivian are getting together on March 5th to do our taxes, all are welcome

*Training: tentative start date of May 12th 4 week class

The Town’s open meeting forum on March 25th if anyone is interested

Next Meeting Date: March 25th at the town hall

 

  •   Adjournment-Motion: Erik @8:43

 

Feb 252014
 
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Minutes-Chelmsford Dog Association Meeting

January 8, 2014 Wednesday, 7:00PM

 Chelmsford Police Station Community Room 2 Olde North Rd. Chelmsford, Ma

Call to Order:  6:53 PM

Roll Call.

Present: Beth, Erik, Vivian, Donna, Danielle, Sarah, Mary, Bill C, Bill A

Not Present: Will, Sandra

Welcome to the new 2014 Board of Directors & Officers!

 

Motion to approve the minutes of November 13, 2013 as presented/amended:                Erik                                                         Seconded: Bill

Vote: Unanimous

Reports of Committees:

 

Fundraising/Awareness Events-

Politically Incorrect show-December-fun, glad we participated

 

Future Events:

Potential Restaurants-

Brickhouse-  Erik will get in touch with owner

Papa Gino’s- we can do any night Monday-Thursday 4-9.  We have to advertise and we would receive 20% of pre-tax earnings-Thursday February 27th-once we get the flyer,

Bill A will help with advertising

Bertucci’s-tabled for now

Friendly’s-tabled for now

Applebee’s-tabled for now

Panera-tabled for now

Princeton Station-Erik will get in touch

99-tabled for now

Taste of Chelmsford with pizza-tabled for now

Flatbread-Beth will get in touch about a Tuesday fundraiser

 

*Erik will look into what it would take to organize a golf tournament

*Mary-Brunswick Lanes Bowling event-research-No one has got back to her yet, still waiting

*A suggestion was made about a gold party, we’ve had consultants offer to host home parties in the past-tabled for now

LHS did a clothing swap-tabled

*Volunteer Fair-March 15-Senior Center-10-noon. We will register for it.  Beth, Ernie and Mary will be there, Vivian will try.

*Yard Sale-Vivan and Erik will get some type of storage and we’ll hold it on May 31st at Vivian and Erik’s house.

 

*Danielle had an idea to do a concert.  Vivian knows of a woman how organized one and was told that by the time it was done, she’d never do it again.

The music would depend on what kind of crowd you’re looking to draw

Need a venue

We wouldn’t really even know where to begin

Vivian will talk to Laura Lee

 

Karaoke night

Talent show

 

*Mary and Erik had an idea to do a motorcycle ride-Erik will look into it

Finished Events:

Gingerbread House-went well, Mary and Sandra ended up winning it back

Margarita’s results-haven’t heard yet

 

Reports of Officers.

President-Vivian, IRS reinstated our nonprofit status

Treasurer-Sandra not here to report

Website news-Will not here to report

DPAC- Bill found a couple of links to put on the DPAC website, he will send them to Vivian

-2 interviews of design firms has happened so far, 1 more tomorrow

 

Old and Unfinished Business.

-Establishing an Internet/E-mail policy-Vivian is still working on this

 

 

New Business:

*Beth Logan is interested in doing another training class in July and August on the common, Bill would like to tape it

*Vivian will talk to Paul Cohen to make sure it’s ok to use the Common again

 

Bill and Donna did research on bulk mailings to either promote events/ send newsletters.  We could have Mary’s brother print mailings for free

The book with dog owners addresses will cost us between $20-$75

Erik will talk to town clerk to see if we could get a copy of addresses that is formatted for us to use

 

Vivian to talk to John Sousa to see if it would be possible for us to solicit donations from tax refunds

Donna will design something before the next meeting

 

Donna had an idea to create CDA dog tags – Erik will bring some brochures with him next meeting

 

Bill A thinks a dog park/CDA update would be a good idea-Vivian will take some time to give it some thought and write a newsletter

 

Next Meeting Date: February 25th 7PM

 

Motion to adjourn: Bill at 8:38

 

Nov 132013
 
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Minutes-Chelmsford Dog Association Meeting

October 2, 2013 Wednesday, 7:00PM

Chelmsford Police Station, 2 Olde North Rd., Chelmsford, Ma

Call to Order: 7:00PM

 

*Roll Call:

Present: Beth B, Vivian, Danielle, Will, Bill C, Donna, Mary, Sandra, Erik

 

Not Present:

 

*Approval of Minutes August 20, 2013

Motion to approve the Minutes of August 20, 2013 as presented/amended: Will

Seconded by:  Bill C

Vote: unanimous

 

Reports of Committees:

Fundraising:

-upcoming events:

Everyone’s welcome! The more, the merrier, see notes on supplies

                Steps for Pets-LHS-October 13-Danielle & Mary

                                Raffle prize-Vivian will drop off to Danielle’s

                Howl’ween-see notes after agenda

-Flatbread Pizza is hosting a fundraising event for us during the month of November.  We get $1.00 of every Sea Dog beer sold and all proceeds from their raffle –CDA will contribute a golf shirt, Beth and bill will donate a gift card for their raffle

 

                CCA Pet Film Festival-scheduled for October 17-19-the mural is hung in the library as promised.

                Chelmsford Holiday Prelude-December  1st  – We’ll do pictures again with Santa (Mary, Sandra, Erik)

                ACO’s Rabies Clinic-December 7th

Potential winter Event-Beth & Lisa-training session at Community education, Beth L & Bill A. may do a telemedia video

Tom Christiano, Politically Incorrect Show, filming on December  10th 4PM, Vivian Mary, Sandra & Charlie, with LHS and BCCC

Finished Events:

                -Farm Fair-thank you to Bill and Donna for the balloons

                -Antidote Painting Party- success!

                -GSRLNE Walk-n-wag-everyone who was able to go had a very great time. Having use of the kitchen building helped a lot. We passed our very first health department inspection with no issues.

 

        Reports of Officers:

                                Treasurer: Sandra

                                                Account balances, deposits and payments since last report without  3 deposits
                                               3 deposits of $from the painting party  $ from farm fair $ for GSR event

Erik made a motion to give GSR $100.00  Seconded by Danielle, motion passes, unanimous.

 

-Vivian will write off what she spent for the GSR event

 

                                                Payment Request: Trophies ($) Insurance Endorsement ($) Signs ($)

Sandra gave Vivian checks for the GSRLNE donation, the trophies and the insurance. Will is going to provide an invoice for signage to be reimbursed.

 

                                Website: Will

                                                -announce annual meeting & help wanted on the website

                                                -Will to reactivate PayPal account to accept donations

                                                -Will will make sure to have his Square at Howl’ween and will set it up for anyone who needs it

 

-Erik is not comfortable with Bill A.  having complete access to edit or add content to our website, our google calendar etc.  He thinks that Bill should have to have everything cleared through a board member first.  We should add an internet policy to our bylaws, which Will & Erik will begin to draft for the next meeting.  We will be reviewing the bylaws next month.

 

                                President:

                                                -Dog Park Advisory Committee is appointed, please get sworn in by town clerk

                                                -schedule first Meeting of DPAC : Wednesday October 16th 7:00 PM

                                                -Mural hanging at Library-it is up. Story sign will be dropped off.

-Cultural Council Grant application for weatherproof mural frame for dog park-discussion-tabled

-hand out 503C approval letter-done. Discussion of allowed activities & who can coordinate-raffles have a two year waiting period, additional discussion tabled.

- brief Copyright discussion-Erik summarized his discussion with Tony Belissimo, and Will concurred with Tony’s opinion.  No organization is allowed to reference a copyright we do not legally have unless all the content is original and created by the organization. CDA does use content created by other people.

 

-$25.00 donated to LHS in memory of Tobi-Mary & Sandra thanked the Board for this gift.  

 

Old/Unfinished Business

                -work session to clear Parlee field for Howl’ween-see Howl’ween notes

                -advertising/signage at dog Park will be handled by DPAC

-follow up on brick walk or memorial wall fund raising activity-tabled until more planning is complete.

               

New Business

-Open nominations for Annual Elections

-Beth nominated Vivian for President, Erik Seconded

-Beth nominated Sandra for Treasurer, Will seconded

-Will nominated Beth for Secretary, Erik seconded

-Bill nominated himself for Vice President, Will seconded

-Will, Danielle nominated for the BOD

 

Next meeting date-Annual Meeting-November 13, CPD 7PM

Discussion: December meeting –Christmas party December 6th at Mary and Sandra’s:  Potluck, sign-up sheet at November’s  meeting

Social event at Flatbread during November, no date selected.

 

Howl’ween

                -Anyone with a table or EZ up-please bring it

                 -programs, silent auction forms, judging forms

 

-Demos-Laurie Myers- victim’s advocate-coming to talk about courthouse dogs

- Shane anti-Bullying program *30 minutes each

 

-finalize programs, people’s choice ballots and door prize tickets

-contest emcee- Will

-dog water bowls, large water thermos-Merrill

-caution tape-have

-ziploc bags-have

-EZ up-2 Mary & Sandra,  any others?

-tables/chairs 3-Merrill, 1 Wagner, 1 Corsino, 1 Bukala-more?

-stove, propane, utensils-Merrill

-trash cans-2 Merrill, more? Recycling bin-Merrill

-ACO info-Erik may bring info to pass out

*motion to reimburse Erik for food safe course by Beth B

Seconded by Will (at a later date when we have more money) Motion carries unanimous.

Erik was not present at this time, Vivian thanked the Board on his behalf, as he was not expecting or requesting this.

 -status of advertising

                -ads run in Independent-1 article so far, maybe 1 more before the event, Action Unlimited-2 articles so far, Craig’s list, Facebook, website, Patch, Commonplace Chelmsford

                -distribute flyers-everyone, please!

                -vendor space is still available

                -Menu-same as W&W (change the meal deal so we’re not giving chips away)

                                                Hotdogs, burgers, sausage (charge $5.00 this time), Rolls

                                                Condiments, peppers onions

                                                Soda/water, coffee, tea, apple cider (1.00)         

                                                Chips ($1.00 this time)

-Make chili and chowder a game day decision, if weather is warm, they will not sell

-Will to bring an extra crockpot for cider

-Vivian talked to someone at Walgreens about donating Coke, she will pick up other flavors.  

 Coffee urn and coffee maker, Coffee supplies

                                Napkins, paper towels, silverware, plates, bowls-have plenty-Vivian will check Rosenbloom’s for paper boats for sausages

                Chafing dishes/foil pans, utensils, foil, sterno-maybe make cardboard wind screens to keep the sternos from blowing out

                 -cash boxes, small bills-Sandra

                -food permit-Merrill-done

-lawn signs: Motion by Bill to order 6 signs from Staples

Seconded by Mary. Motion carries, unanimous. A invoice will be submitted for re-imbursement.

-finalize judges-Donna Parlee, Erik will ask Jill, possibly someone from CAH

-print forms-Vivian has done some-silent auction, email, contestant app & waivers, small signs for tables-Silent auction, coloring contest, Food menu, swag etc,

-vendor announcements for (DJ)

-print people’s choice ballots-merrill

-pens, tickets-merrill

-hand sanitizer-merrill

-rubber gloves-merrill

-gallons of water-merrill

-Fire extinguisher-Merrill

-$ can-merrill

-coloring contest forms, crayons, prizes-Merrill  P

-e-mail to finalize vendors for website

                -Generators-Erik & Will, extension cords, gas

                -Post event thank you’s to vendors & Parlee’s

                                Cert’s of appreciation for Judges

                -door prizes

                                Have some left from last year, will organize from existing stock-Merrill, Mary got some gift certificates

                -Silent auction items (rcvd to date)

                                Painting

Fall centerpiece

Especially for Pets-once Mary’s done shopping

                -McGruff-Do we want him? Need a volunteer-maybe a high school kid from DECCA

                -Michelle Manzelli is working on Dog Carnival Games-Will has a lot of the supplies needed – Check with Beth Logan for jumps

-Mary had an idea to get people excited to donate-set a clock and encourage people to help raise a certain amount-walk around with a plastic jack-o-lantern-needs a volunteer

-Mary had an idea to do another estimation jar-maybe a jar with dog treats and something for kids-we could sell guesses for .50

                -Donna and Bill will bring balloons

                -Do we need more donation boxes-Mary  & Sandra will make some more.

                -Vendors to Date:     German Shepherd Rescue

         Rub My Belly Massage

         Chelmsford Animal  Hospital

        LHS

       Shane’s anti-bullying

      John Dowd/Sadie Awards is invited, will try

     “Welcome Dog” can only make the rain date

                                -work session at Parlee October 14th 2PM

                                                               

       Motion to adjourn at 9:16 by Vivian, Seconded: Will

Oct 022013
 
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Minutes- Chelmsford Dog Association Meeting

August 20, 2012 Tuesday, 7:00PM

Chelmsford Police Station, 2 Olde North Rd., Chelmsford, Ma

Call to Order: 7:03PM

 

Roll Call:

Present: Beth B, Vivian, Bill C, Mary, Sandra, Danielle, Will,

 

Not Present: Bill B, Erik, Donna

 

-Beth B gave Sandra $for 2 weeks of training, Danielle gave Sandra $ for 3 weeks of training

 

-Approval of Minutes July 2, 2013

Motion to approve the Minutes of July 2, 2013 as presented/amended:Bill

Seconded by: Mary

Vote: unanimous

 

-Reports of Committees:

Fundraising:

-upcoming events:

Everyone’s welcome! The more, the merrier, see notes on supplies

                *Farm Fair-Sept 14th – Barrett Byam House, Donna Parlee is running it. 12-4, vendors can set up at 10:30.  This is a big event for us.  Mary and Sandra are going to bring Charlie

                *Markus & Leslie Painting class-Sept 21st 7-9 PM- tickets are $40 and we get $15 of each.  There are only 36 tickets being sold.  The mural will be displayed at the libaray.  BYOB, Fishbones is providing the appetizers

*GSRLNE Walk-n-Wag-Sept 28th registration’s at 10:15, the event is 11:00-3:00.  Sandra gave Vivian a $ check for a food permit.  Erik is certified food safe this year

**MENU**

Chili & cheese

Chowder & crackers

Hamburgers

Cheeseburgers

Veggie burgers

Hotdogs

Chips

Bakedgoods

Soda/water

Coffee/tea

Cider

-Mary to work on getting aprons for the event

 

*Discussion: Common Day-also Sept 28th  – we’re not going to attend this year

                *Howl’ween-October 19th, raindate October 20th 11-3 Vivian will contact the DJ, and Donna, and order trophies.  We should go up the weekend of the 5th to trim and mow.  Vivian wants to limit vendors because of the space, Sandra suggested cramming the vendors in because they had lots of space last year.  We want to do a coloring contest again this year

                *Steps for Pets-LHS-October 13th  11-3 – Walk-a-thon, this is a table event for us

                *CCA Pet Film Festival-scheduled for October 19th – any and all welcome

                *Chelmsford Holiday Prelude-Dec 1st Erik will be Santa again, Mary and Sandra will take pictures and Will will put them on the website

                *ACO’s Rabies Clinic-December-TBD 

                *Status/discussion: Craft Fair – not this year

       -Reports of Officers:

                                Treasurer: Sandra

                                -July 4 parade/Country Fair- we deposited $

*Our balance

Mary questioned if it was too early to approach businesses to buy future signage at the dog park in order to raise an additional $5,000 in order to maximize the grant money

                                Website: Will- posted the painting party info on the website, Will would like Bill A to write more blurbs about the training b/c the one he posted was very popular on the website

                Will to put something on the website about nominations and elections in November

                                -President:

*Insurance: renewal processed, ended up being $, will add events as needed

*Hand out Committee applications for Dog Park Advisory Committee, these to be filled out and given to Vivian-Bill C., Beth B., Danielle C, Mary M. and Erik M had expressed interest.

                               

-To Do: Draft charge and mission for advisory committee

 

*The MOU was on the agenda for the BOS meeting last night, Paul Cohen asked town council to look at line 16 – this may require more town meeting action.  We will be back on the agenda for the BOS next Monday

 

New Business

-Next meeting date- Wednesday October 2nd   7pm.  We’ll try to get the meeting room in the police station.

 Annual Meeting-November 13th 7 pm. We’ll try to get the meeting room in the police station.

                Adjournment: 8:30 Motion: Mary, Seconded: Bill

 

Notes:

 

                                For events-Need: E-Z up (s), tables, chairs, some shirts, baskets, paper info, copy of plan, email sign up, brochures, free info, cash box and at least two people to work the table unload and reload, preferably 3-4 people.

                -German Shepherd Rescue Walk at 4-H

                                Will be a food event-have stove, coffee urn, E-Z up, 2 tables, chairs, trash barrel and bags.  Vivian will get permit from Westford

                                Will need a third table to sell some stuff and have info

                                Will need to pick up food-burgers, dogs, rolls, veggie burgers, soda chips, water, condiments, coffee, powdered creamer, sugar, sweetener, cups, plates napkins, possible chili, bowls, donuts.

Aug 212013
 
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Minutes Chelmsford Dog Association Meeting

July 2, 2013 Tuesday, 6:30PM

Chelmsford Police Dept. Community Room, 2 Olde North Rd. Chelmsford &

Chelmsford Dog Pound

 

Call to Order: 6:30PM

Roll Call.

Present: Vivian, Erik, Beth B, Mary, Bill C. Donna, Danielle, Bill B., Will, Beth L

Not Present: Sandra,

*Approval of the Minutes of the preceding meeting. 

Motion to approve the minutes of as presented/amended: Bill C                                                                              Seconded: Mary

                                                Vote: unanimous

*Reports of Committees:

Fundraising Events:

                                -July 4 Parade and Country Fair-Space 24-set up starts at 1PM, we are planning to be there for 2.  We have enough tables, bring own chairs

Vivian will bring a couple of tarps and binder clips to use if it rains, Mary to bring chocolate lollipops and ez-ups

-parade walkers will meet at McCarthy at 8:30, parade starts at 10:00

Mary, Cassie, Bill C, Vivian

 

-Beth Logan-Dog Training on the Common- we have been approved

Tuesdays in July and August 6:30-7:30, band concerts are on the common on Tuesdays at 7:00 so we’ll have to work around that- Beth L. wants to change the night to Monday, we’ll have to change our flyers

-Craft Fair in November/December- no progress.  Vivian recommends renting a table at the Senior center fair on November 16th

-upcoming in fall: GSRNE walk-n-wag, LHS walk, Farm Fair & Howl’ween- tabled for now

-CPC application-approved for $10,000.00 – being held until we are ready to spend it.  We won’t be ready until everything else is in order

                    *Reports of Officers.

Treasurer- Sandra – not here

We deposited monies from the rally

Website news-Will – not here

 

  *Old and Unfinished Business.

-Vote to approve amended Park Site Feasibility Report- A motion to approve the park site feasibility report and preliminary budget as presented and to recommend approval to the board of selectmen

Motion:  Bill C.

Seconded: Danielle

Vote: unanimous

Paul would like the CDA to present the documents to the BOS on July 15th at 7:00

 

-Vote to approve applicants for Dog Park Advisory Committee 5 candidate committee

Bill C, Beth B, Danielle, Mary, Erik

 

*New Business: Insurance, first quote from existing command $960.00 with $200.00 deductible

$572.00 with $500.00 deductible

Our current policy expires in August

Motion by Bill to go with the cheaper policy

Seconded by Will

Vote: unanimous

 

*IRS letter-problem having too many couples on the board.  Erik has been put on the park advisory committee so there’s a possibility of replacing him on the CDA board

               

Next Meeting Date: Tuesday August 20th at 7:00 PM we’ll try for the police station meeting room

 

        Float building session at the Pound immediately follows adjournment of this meeting. 

       Adjournment motion: Vivian

Seconded: Bill C  

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