Minutes » Chelmsford Dog Association

CDA Meeting Minutes: 3/27/2013

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Apr 102013

Minutes- Chelmsford Dog Association Meeting

March 27, 2013 Wednesday, 7:00PM

Chelmsford Police Station, 2 Olde North Rd. Chelmsford

Call to Order: 7:10PM

Present: Beth B., Vivian, Erik, Bill C, Donna, Frankie, Will, Danielle

Not Present: Mary, Sandra, Bill B, Lee, Rosie, Deb

*Roll Call:

Present: Beth B., Vivian, Erik, Bill C, Donna, Frankie, Will, Danielle

Not Present: Mary, Sandra, Bill B, Lee, Rosie, Deb

Approval of Minutes January 9, 2013

Motion to approve the Minutes of January 9, 2013 as presented/amended: Will

Seconded by: Erik

Vote: unanimous

Approval of Minutes February 6, 2013

Motion to approve the Minutes of February 6, 2013 as presented/amended: Donna

Seconded by: Will

Vote: unanimous

*Reports of Committees:

Fundraising:

-May 18 Flea Market

-advertising and promotion-will need help printing and circulating flyers

-help with getting vendors-have 5 to date

-Vivian just gave something to Action Unlimited she’ll put something in the Independent

-June 22-Walgreens Dog Rally

-proposed Walk-A-Thon for this year-We’ll have to coordinate with BPAC. Michelle Manzelli gave Vivian the paperwork that they Byam uses, we’ll l have to tweak it for ourselves.

-New “scoop the poop” -coloring contest-Will will work on a new picture. We may ask Mary to talk to her friend who has graphics experience.

Finished Events:

-Volunteer Fair- We had some interest in partnering with the clerk’s office. When residents come in to register their dog, they could be given CDA info. We got over a page of emails, lots of interest and enthusiasm

* Reports of Officers:

Treasurer: No business conducted.

Tax session being held Friday, March 29, 2013, at Sandra’s home-7PM

Website: Will- We are getting between 3,000-5,000 visitors a month

*Old/Unfinished Business

-Discussion: Water District Meeting, April 1, 7PM, 64 Washington St. Vivan has been doing back and forth emails with Bruce Harper. She’s trying to nail a baseline but not getting much help. We know he has concerns, but he’s not very forthcoming. Bruce has been answering questions with questions. Vivian is hoping to get Cory Rose to go to the meeting. Vivian will try to at least get together with her beforehand.

-Spring Town Meeting starts April 29 and continues May 2 if necessary. We have a 1 page blub to pass out before the meeting. The park is article 23 and the bylaw is article 29.

-Vivian tried to go online and see where we are in our tax filing but couldn’t get thorough. She will send the website to Will to see if he has any luck. If we can get our nonprofit status in time for the rally, we’ll be able to do and get so much more.

*New Business

-July 4^th parade theme discussion- Will proposed an idea of “Dogs in Space.” We had thought of doing a dog park theme but if for some reason we don’t get through town meeting, do we want to do that for a float?

-Post Town Meeting Mission discussion (aka Plan B)- we could, work on a park in another town, hope for another parcel

-Danielle is visiting south end dog park on April 13^th, she will take pictures and check it out.

*Next meeting date- April 10^th to discuss what happened at the water department,

May 8^th – we’ll try for the police station meeting room

* Adjournment at 8:05- Motion: Will Seconded: Erik

CDA Meeting Minutes: 2/6/2013

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Mar 032013

Minutes- Chelmsford Dog Association Meeting

February 6, 2013 Wednesday, 7:00PM

Chelmsford Police Station, 2 Olde North Rd, Chelmsford

Call to Order: 7:00PM

Roll Call.

Present: Beth B, Vivian, Danielle, Fran, Beth L, Bill C, Donna, Bill B, Erik, Will

Not Present: Mary, Sandra, Deb, Lee, Rosie

Approval of the Minutes of the preceding meeting. – tabled for now bc we don’t have enough board members for a quorum

Motion to approve the minutes of January 9, 2013 as presented/amended: Seconded:

Vote:

Reports of Committees.

Fundraising Events-

Future Events:

May Flea Market- Outside at the Senior Center on May 18^th, rain date May 25^th 9-2. We’ll see if we can get Mary’s friend to help us with food, if not we’ll just do hotdogs. Vivian sent an email to get a price on a porta-potty

Volunteer Fair-TBD

Finished Events:

Acton Santa Paws-check was received – $100.00

*Can we get the 4-H fairgrounds for Howl’ween? Fran will contact and try to get book a Saturday in October (October 5^th?)

*Do we want to do the Lion’s Club Common Day this year? We can wait and see what the date is.

Reports of Officers.

Treasurer-changeover from Rosie to Sandra, paperwork pending.

Website news-We’ve been averaging a couple of hundred visitors a week. We really haven’t done anything with it in the last month. No sales from Cafepress

Old and Unfinished Business.

-Spring Town Meeting-begin work on a short presentation – Vivian would like to condense the slideshow down to 6 slides. 1. What is a dog park? 2. Who is the CDA? 3. Benefits of a dog park to the community, 4. Sanitation and maintenance (maybe) and a picture of our proposed park (5) Also a title slide with our website (6)

-Steve Jahnle will be staking out future dog park location but not for a while

-Bruce Harper/N. Chelmsford Water District/dog park presentation-April 1 or May 6, 7PM, 64 Washington St., No. Chelmsford – We want the water people to know that we have the right experts in place advising us and we have confidence in them. We will try for the April 1^st meeting because the reorganization meeting is April 3^rd

-tax filing-Beth Logan has offered to work on it as part of her certification study.

-503(c) update, IRS is working on March applications. Ours was filed in April.

-Annual Reports for 2010, 2011, 2012 pending. Vivian has all of the paperwork, she just needs to fill out the reports

1. New Business.

*Beth L is taking training for MRC and emergency pet shelters in the middle of March. She volunteered our group as a way to spread information

*German Shepard fundraiser September 28^th – we’re waiting to hear on the times

Next Meeting Date: March 27^th We will try to get the CPD

Themed meeting – To try and get people at our meetings, Vivian was thinking of having a themed meeting. Maybe a St. Patrick’s Day swap with bad gifts. Also, we would ask for a donation at the door.

7. Adjournment: Motion by Erik, Second: Fran 8:10

CDA Meeting Minutes: 11/30/2012

Meeting Minutes Comments Off

Jan 102013

Minutes Chelmsford Dog Association Meeting

November 30, 2012 Friday, 7:00PM

Chelmsford Police Dept. Community Room, Chelmsford, Ma

Call to Order: 7:08 PM

Present: Vivian, Eric, Danielle, Will, Beth B. Mary, Sandra, Bill, Donna, Deb, Lee, Rosie

Not Present: Bill B, Amy

*Finish nominations for 2013 Board of Directors and Officers, ballot voting-

*Deb withdrew her name from the board

*Current nominations

Vivian- President

Vice President – Mary

Clerk- Beth B

Treasurer – Sandra

Directors up for vote: Will, Fran, Danielle, Eric, Lee

Donna nominated Bill Cassidy for the board, Eric seconded

Motion to close nominations – Will Seconded- Donna

Results:

President- Vivian

Vice President – Mary

Clerk- Beth B

Treasurer – Sandra

Board of Directors –

Danielle Corsino

Will Wagner

Eric Merrill

Lee Marchand

Bill Cassidy

Public Awareness Opportunities

-Rabies Clinic December 1, dog pound 10-12.

-Acton Emergency Care Santa Shoot, Dec. 1^st 12-3-Mary and Sandra will have a table. Bill and Donna will drop by.

Sunday December 2^nd 4-6 Holiday Prelude Mary is taking pictures of Eric (Santa) with children etc.

Do we want to do anything for Winterfest? (First weekend in February) Tabled till Eric can get more information

Ski-joring?

Do we want to do another flea market in the spring? Vivian will talk to Country side. Date TBD.

Treasurer’s Report (Rosie)

*Balance: as of 10/31

deposit after Craft Fair

Amy has unclaimed reimbursement coming to her

* Review and amendments

-Correct our filing from C4 to C3

-remove article 2 section a subsection 4 motion Will, Seconded Bill

-Motion to provisionally waive membership fees for fiscal year 2013 until our filing is accepted by the govt. Motion Will, seconded Lee

-change article 4 section referencing section 5 to reference article 5 of these bylaws

-change article 4 section B from” the secretary” to” the secretary or other officer”

-change article 4 section C from 4^th week to 3^rd or 4^th week

-change article 4 section D from “secretary” to “secretary or other officer”

-change article 5 section A, from “secretary” to “secretary or other officer” and delete “or regular mail” change “before October 15^th” to” at least 10 days prior to the date of the annual meeting and election” add email in front of address

-change article 4 section D from October 10^th to November 1^st

-change article 4 section F “shall appoint a committee of 3” to “a committee of up to 3”

-Article 7 section A co-secretary becomes secretary and 4 directors becomes 5 directors

-change article 7 section B to read one (1)

-change article 7 section D from 50% to 60%

-change article 7 section D after the word “quorum” and the meetings of the board of directors shall be held in conjunction with the membership meeting at least once per quarter

-change article 7 section I “co-secretary” becomes “secretary”

-remove the line “a director may be represented by counsel upon any removal hearing”

At the end of section J, add “a director may be removed with a 60% vote by the remaining board”

-Article 8 change officers

Change Beth B’s zip to 01863

-Section D change “co-secretary” to “secretary”

Bullet 1 add to the end “or in electronic format”

-Article 8 section B: remove the president’s ability to appoint committees

-motion to amend section 7 by Vivian, seconded by Bill

-Add section L “members of the board are required to attend a minimum of 6 scheduled meetings in any calendar year, 2 of which must be official board meetings”

*Adoption of conflict of interest policy: motion by Eric Will seconded – addendum A

Motion to approve the minutes of October 24, 2012 as presented/amended: Beth Seconded: Bill

Old Business/New Business

-December Yankee Swap/meeting December 14 at the 110 Grill 6 PM. $20 limit on yankee swap

Next Meeting Date: Wednesday January 9^th @ Police Station if possible

6) Adjournment 8:47 PM Motion:Will

Second:Beth

CDA Meeting Minutes: 10/24/2012

Meeting Minutes Comments Off

Nov 302012

Chelmsford Dog Association Meeting

October 24, 2012 Wednesday, 7:00PM

Chelmsford Police Dept. Community Room, Chelmsford, Ma

Call to Order: 7PM

Present: Vivian, Erik, Fran, Beth B, Mary, Sandra, Danielle, Deb, Will, Amy Lee

Not Present: Bill, Rosie

1) Public Awareness Opportunities

-St. John’s Craft Fair-November 17 9-3 Amy Ingram, update and expenses

-CDA food permit-Kristin is confirmed

-kitchen equipment there are stoves, oven, microwaves, and fridges at the church

-signage- Vivian will make 1 sign to put out at the church

*There are outlets high up the wall at the church – bring step ladder, extension cords, extra tables

*Menu items – hotdogs, hamburgers, sausages (we have leftover chips, sodas, waters, condiments) Vivian will pick up anything else we need

*Amy is looking for volunteers to help with set up and break down, tattoos, silent auction etc.

*Beth and Bill will pick up red t-shirts and screen print them for us to have to wear at the event

*Panera has donated enough cookies and pastries for 200 people. We will give these along with coffee to the vendors in place of lunch vouchers

-Howl’ween Results-21 registrations, winners to be posted on website

-planning for next year-suggestions

*different venue- 4H fairgrounds or perhaps our own dog park!

*Maybe go back to Saturday and rain date Sunday

*Fran has sent an email to 4H

-Rabies Clinic, tentatively scheduled for December 1 at Dog Pound

-discussion: Acton Emergency Animal Care hospital asked about doing a photo w. Santa event at their location, and some proceeds could come our way. They could organize, and we could have a table there.

*We wouldn’t promote this event ourselves but if we could make some money, why not?

*We’ll tell them yes and get more details

2) Treasurer’s Report (Rosie)

-payments and withdrawals-Howl’ween $ still coming in, still have outstanding receipts, deposits and expenses.

- deposit made from Howl’ween

*Will needs the 2 deposits of a few cents each made by Square

*Lee to look into online banking

3) Nominations for 2012 E-board

4) Old Business/New Business

-status of e-mail and mailing list databases (Mary, Fran)

-discussion: new dog park sketch

-update from Paul Cohen- e-mail – The DPW is not leaving Richardson Rd in the spring. It will be at least June 30^th

-Next meeting date November 30^th 4 Shandel Dr (Mary and Sandra’s) -annual elections-new roles effective January, 2013

-Christmas meeting location/date- December @

Nominations:

President: Deb nominated Viv, Danielle seconded

Vice President:Sandra nominated Mary, Danielle seconded

Treasurer: Will nominated Sandra, Will seconded

Secretary:Erik nominated Beth, Vivian seconded

Board:

Erik nominated Danielle

Erik nominated Will

Danielle nominated Erik

Erik nominated Deb

Danielle nominated Fran

Erik nominated Lee

Erik nominated Rosie

5) Adjournment @

CDA Meeting Minutes: 07/31/2012

Meeting Minutes 2 Responses »

Aug 232012

Chelmsford Dog Association Meeting

July 31, 2012 Monday, 7:00PM

6 Clover Hill Dr., Chelmsford, Ma

Call to Order: 7:17PM

Present: Beth Bukala, Erik, Rosie, Lee, Danielle, Amy, Will

Not Present: Vivian, Bill, Deb Arthur

Insurance quote discussion

Will this insurance cover us the same as in the past

We would need to hold many events to make this worth it.

Vivian to get a 1 day quote for the holiday bazaar

Discussion (cont’d)-54 Richardson Rd. as a potential Dog Park location-potential park design

*Finish Cardboard drawing for meeting with Thad on August 8. We need a site map and drawing before we can go forward. What will be paved? Walking paths? Lighting? Trees? Planting?

*Lee and Rosie know a fence guy.

*We may only have to pave the handicap parking spots and the path to the gate to meet ADA requirements.

*Once the initial design is approved, it can be engineered-sample plans for review/info only. Between Scott Ludwig and Sue Carter, we should have no trouble. No word from Water District, they are waiting for plans from us.

*For the next meeting – let’s start thinking about terrain choices, bushes, trees so that we can finalize our sketch

*Sponsors – Can Amy tell vendors that we will put something up in the dog park if they donate space to us for events? In the future we could put their names on a sign or banner.

Public Events

-CCA Fundraising event/Art show-Do we want to set something up? Amy will look into using the CCA for an arts and crafts fair. Tabled till next month

-Oct. 7^th Steps for Pets-Lowell Humane society –Vivan has already sent the paper work and she’ll be there with Danielle. Anyone else can join her.

-A Common Day, Sept 29^th 10-3 Vivian, Danielle

-Usborne Book Fairs-August (2 events) Amy may request help. 4^th -5^th Game Stop

25^th -26^th Walgreens

* Fundraising sub-committee report

Public Awareness Opportunities

-Danielle-working on vests, bandannas, etc.

-Howl’ween-finalize location-if no news from alternate locations, we can still use Parlee’s for free. Why couldn’t we use Robert’s field or McCarthy?

Amy e-mailed Fran and ask her to follow up on 4-H fair grounds and inquire with McCarthy and Robert’s Field. If we don’t have an alternative location by August 15^th, we’ll go to Parlee.

Car show-can be delayed to next year, if location is a factor

Take pictures of dogs/owners for a donation. We’ll put them on the website for people to download. Fran will take pictures and we’ll pass out our cards with the website.

Coloring Contest

Costume contest

Vendor Fair

Menu – hot dogs, chips, soda, water, chili

*If we go 4H or other location we can talk about calling Fireflys or the cateering company that did the Taste of Chelmsford

*Craft Fairs at St. John’s Holiday Bazaar November 17^th 8-4:30

-menu discussion – we will add pizza – ask Brick House or Veneto’s to help us with Pizza

- silent auction, Fran –advertising,

-Check if St Johns will let us use their dumpster

$80.00 for a custodian Tables and chairs included

Vendors -$30 with tables $25 without

Nonprofits? How much do we charge them?

*Beth made a motion to not charge nonprofits.

*Second: Lee

*Passed unamimously

*Will will set somethin up with Amy so that as vendors are confirmed, they will post them on the website

5) Treasurer’s Report (Rosie)

-Dog Rally Deposit

-account balances

-payments made: IRS

*There will be filing fees coming up when we have to file taxes

Amy F. for St John’s

Vivian-. Common Day Table, T-shirts and Sweatshirts

-future expense in filing Federal and State Tax forms will be coming-Tony Bellissimo is working on paperwork-pro bono, except for expenses. State p/w done, 503C app. Filed.

4) Approve Meeting Minutes-June - Tabled – we haven’t read them yet

Motion to approve the minutes of June 27, 2012 as presented/amended: Seconded:

opposed?

5) Old Business/New Business

-Will found a popcorn machine on ebay for $25. There’s 5 days left in the auction. Will will keep an eye on it and bid up to $50

-Next meeting date-August 22, 2012-Chelmsford Police Station

6) Adjournment: 9:02 Motion: Will

Second:Lee

CDA Meeting Minutes: 05/30/2012

Meeting Minutes Comments Off

Jun 302012

Minutes-Chelmsford Dog Association Meeting

May 30, 2012 Monday, 7:00PM

Chelmsford Police Dept. Community Room, 2 Olde North Rd. Chelmsford

Call to Order: 7:07PM

Present: Vivian, Eric, Fran, Frankie, Will, Beth, Bill, Danielle, Sarah, Paul Cohen, Deb

Not Present: Rosie,

Discussion with Town Manager Paul Cohen regarding the redevelopment of a portion of 54 Richardson Rd. as a potential Dog Park location

*Paul is committed to a dog park – biggest concern is safety – in a well visible area

-what we’ve been struggling with is difficult pieces of land: taken, too remote etc

-the closest we’ve come is Robert’s field – neighborhood trouble

-By next spring, less than a year from now, DPW will be relocated to Alpha road- Richardson Rd is a viable location

-The town owns 30 acres off of Richardson Rd – a couple of things will be happening there in the future – mining sand, vehicle maintenance operations etc.

-South East corner of site is wetlands

-10.5 acre area is left – we could put in a parking area right off of the road, then a fenced in area for a dog park – we could discuss planting trees for shade if we wanted

-How much area do we need? He thinks we can get this going without an exorbitant amount of money. He thinks we could get this going in the spring

-This is the target site. He’s open to discuss other land but this wouldn’t have much if any push-back

-He hasn’t discussed this area with any other organization – there may be composting there but that shouldn’t affect us

-How about the water district? They shouldn’t have any concerns

-Paul can’t envision any better site for a dog park

-Paul said in the forseeable future, he can’t see anything going here

-Vivian would like to see 2+ acres

-Paul – That’s a lot of land. How many parking spaces do you need? 18-20 spaces

-Paul – maybe we want to start smaller and then expand with popularity. There is space to expand. The bigger the park the more start up costs.

-Vivian –is it possible to block off land for us to expand into?

-Fran – Is there a water hook-up? Probably with the DPW and the buildings on the site.

-There is a pumping station near by

-How do we design it so it’s viable and attractive?

-The selectmen are for a dog park so he doesn’t think we’ll have any opposition

-Will- could we set up a walk through? Yes, some Saturday morning when the crews are out working on a project.

-Have to sit with architect and draw up plans – that will help us to price out the park and start working on sponsors and grants

-Vivian – do you think a good marketing plan would be going at this from a redevelopment angle?

-Paul- I don’t like to restrict access, open to everyone

-Discussion about self policing, responsible use, and getting the community invested so they take care of it

-Next steps- set up a site walk, June 13^th 6PM

-Start thinking about what we want the park to look like and have in it

-Talk to the water district and ask what concerns they have

Public Awareness Opportunities

-Walgreens Dog Rally-June 9

We have about 9 vendors

-hopefully Walgreens will take care of the signs

-Ask Barbara Rennison to put together baskets

Things we have/still need:

Tables-1 Merrill, 2 Wagner (and chairs), 1 Danielle, 1 Bukala

Plastic table cloths-have 1, need 3 or 4 more

E-Z up-Merrill,

Small change/money box-Merrill

CDA Supply Bucket-Merrill

Walgreens to put together baskets/giveaways

T-Shirts-Bukala-we need more large, XL, and XXL sizes to be printed-future work session-determine date-after dog rally is OK

-kickoff the “scoop the poop” campaign -coloring contest-have the OK to distribute coloring pages in three Walgreens stores in Lowell, Chelmsford and Westford. Merrill to pick up prizes. (have to date: 2 art kits, to get: gift certificates, t-shirts?)

-Will to get coloring page to Vivian tomorrow

-Walgreens will provide hotdogs, soda and chips, if Jimmy’s will donate, we’ll do pizza too (customers will be charged this year).

-CDA staffed events so far: face painting, temporary tattoos, nail painting,

Poopscoop kickoff, SWAG, silent auction, raffle prizes, what supplies do we need?

-face paints (Bukala)

-temp. tattoos (Bukala)

-Cookie’s?

-nail polishes and remover (R. Marchand)

-extra coloring pages and crayons for more entries

-Coloring contest judges – does anyone know anyone who wants to be a judge? Frankie, Danielle,

-paper towels, old rags (Merrill)

-review offer from Sheri P. regarding purchasing a Plinko game for $75.00 – what do we think? Will said the cheapest he found it elsewhere was $150.00

Motion to buy game – Will

Second:Bill

Motion passes unanimously

-follow up on prior ideas:

-July 4-parade application done-car-Mafia Theme – Vivian did write up

-need appropriate hats, suit jackets, Italian flags and toy guns – Ethan has toy guns we can borrow

-Italian music – soprano theme song or godfather music

-work session for dog bone ribbon tying-start tonight

-July 3 on the Common-$85.00 fee for 10X10 space-not sure if there’s still space available but Vivian will check

-Beth and Danielle to take first shift, Bill and Will will come later

-Beth and Bill to cover during the parade

-Decorate car – tentatively on Sunday

-Danielle-working on vests, bandannas, etc. – She has 3 prototypes: regular tie, seam for collar, Velcro

-Going to get solid fabric so the logo will show up better

*Vivian has a message out to Sue Gates, probably won’t hook up with her till after the 4^th

Oak Hill Study Committee Invitation

Letter was sent to Beth Logan on May 24

Treasurer’s Report (Rosie)

-Paypal donations-two are pending, p/w issues need to be resolved.

-Flea Market receipts- deposited May 24 from vendors

Approve Meeting Minutes-April 30, 2012

Motion to approve the minutes of April 30, 2012 as presented/amended: Will Seconded: Eric

opposed? No one

4) Old Business/New Business: Add e-mail to distribution list: Julieamcd1@verizon.net

-Next meeting date- June 27^th 7PM location TBD

7) Adjournment Motion:Fran

Second: Bill 8:53 PM

CDA Meeting Minutes: 4/30/2012

Meeting Minutes Comments Off

May 302012

Minutes-Chelmsford Dog Association Meeting

April 30, 2012 Monday, 7:00PM

Chelmsford Public Library, 25 Boston Rd. Chelmsford

Call to Order: 7:00PM

Present: Beth B, Deb , Danielle, Eric, Vivian, Rosie, Lee, Ethan, Julia, Shannon, Tim, Evelyn, Will

Not Present: Bill Bukala

1) Public Awareness Opportunities

-May 19 Flea Market 9-1

-street signs- put A-frame in front of Country Side…need to get building inspector approval first-Menu & T-Shirt signs done unless there are price changes

*We have more flyers if anyone wants to put them out

-As of tonight we have 9 confirmed vendors

Things we have/still need:

Tables-1 Merrill, 2 Wagner (and chairs), 1 Danielle, 1 Bukala’s, 3 Marchand’s

E-Z up-Merrill

Trash Barrel/bags/recycling bin for cans-Merrill

Small change/money box-Merrill

Camp Stove/Propane/Cooking Utensils-Merrill

Coolers/2-Merrill, 1- Bukala

Paper Towels/Napkins: All Set-have tons of it

Ice: Bukala

Water-gallons: have three

Hand Sanitizer/vinyl gloves-Merrill

Food: Hotdogs-15 pkgs-$ donated by Barbara Renison-Merrill to P/U

Condiments-have mustard, ketchup & Merrill will bring relish

Chips-D. Arthur

Soda & water-have lots of diet coke– Deb Arthur to get soda, Danielle to pick up another case of water

Buns-Marchand

Chocolate lollipops-Sorenson-have it

CDA Supply Bucket-Merrill

T-Shirts-Bukala – We have plenty for now

Finish signs

Traffic Directors: Who

-June 9-Walgreens Dog Rally-updates?

-CDA staffed events so far: face painting, temporary tattoos, nail painting,

Poopscoop kickoff, SWAG, silent auction, raffle prizes

*3 confirmed vendors

*A woman who does children events has contacted Vivian, waiting to hear back

-July 4-parade application due-car – Lee will still let us use his car.

*Vivian has had a hard time collecting candy this year so we may tie red and white raw hides with a blue ribbon and pass those out. If anyone comes across some cheap candy between now and July 4^th, pick it up for the parade

*Eric -Check out the costume place in Hudson for fedoras and tommy guns

-July 3 on the Common-$85.00 fee for 10X10 space-update, the information hasn’t come out yet, Vivian will follow up on it in a couple of weeks. Beth B. still wants to do this as long as she’s not the only one

-CCA Fundraising event/Art show- Susan hasn’t gotten back to Vivian so that is up in the air

-incorporate coloring contest-winners are pet parade marshalls

2) Oak Hill Study Committee Invitation

–Stakeholder discussions May 10 –Anyone can go & participate, Erik & Rosie have agreed to speak for the CDA.

3) Treasurer’s Report (Rosie) as of March 30^th

-Paypal donations-two are pending, p/w issues need to be resolved.

-Payment for paperwork filing done to date by Tony Bellissimo, more is pending

-future expense in filing Federal and State Tax forms will be coming-Tony Bellissimo is working on paperwork-pro bono, except for expenses.

4) Dog Park Plan Update-tabled per request of Town until after Town Meeting, April 30, 2012. .

5) Approve Meeting Minutes-March 27, 2012

Motion to approve the minutes of March 27, 2012 as presented/amended: Eric Seconded: Will

opposed? None

6) Old Business/New Business – Danielle made several oranges bandanas to sell at the flea market/rally. Beth to print logo on iron on paper and experiment with the bandanas

Danielle to look for cotton material to make bandanas that we can silk screen on

-Next meeting date- May 30^th7 PM @ Police Station

7) Adjournment- Motion: Will @ 8:00 PM

Seconded: Eric

A note about “minutes”

Blog Post Comments Off

May 012012

Just a quick note about the “Meeting Minutes” which are posted to the site here.

CDA Meetings are held, usually, once a month. The Secretary takes minutes during the meeting and distributes them to the board for review. An action item for each meeting is for the board to approve the previous month’s minutes.

I will post the previous month’s minutes the day after the monthly meetings (assuming they minutes are approved by the board). So, the minutes on the site are always one month behind the current meeting.

The best way to keep informed and be involved with the CDA is to watch our regular posts and/or attend the monthly meetings (during which you can participate!).

CDA Meeting Minutes: 3/27/2012

Meeting Minutes Comments Off

Apr 302012

Draft Minutes Chelmsford Dog Association Meeting

March 27, 2012 Tuesday, 7:30PM

Chelmsford Police Station, 2 Olde North Rd. Chelmsford

Call to Order: 7:30P

Present: Beth B. Bill, Vivian, Danielle, Will, Andrea, Maria, Pat S. Eric, Deb, Rosie

Not Present: Lee

1) Public Awareness Opportunities

-May 19 Flea Market

-advertising and promotion-will need help printing and circulating flyers

-help with getting vendors – Send e-mails to make flyers (Rosie, Danielle, Will)

Chili? We tried at Howl’ween, not a big hit

Vivian still needs to pull permits, some more advertising

-June 9-Walgreens Dog Rally

-need suggestions to make this event bigger than last year. Bounce house, pizza, {face painting, temporary tattoos, cookie decorating}- Beth B will take charge of this Eric has a contact he will ask for a bounce house donation

-kickoff the “scoop the poop” campaign -coloring contest – we have a license to do whatever we want with the images, which image do we like best? – Go with the first image. Maybe have a table at our events where kids can color the picture and submit it, rather than take it home.

-Walgreens will provide hotdogs, soda and chips (customers will be charged this year).

-review e-mail from Diana LeBlanc on ideas (might be tabled for now)

-follow up on prior ideas:

-kickstarter.com – may not be geared to what we’re all about 15% of proceeds comes off of the top

-July 4-parade application due-will we do float or car? Lee is still willing to let us use his car

-July 3 on the Common-$85.00 fee for 10X10 space-Let’s do it! Vivian to contact woman in charge

-Will to look into putting our logo on stickers, magnets etc to sell at events

-Pet Friendly Campaign

-event at Centre sports grill (needs a lead) – do this as part of our pet friendly campaign after we get backing from the Town Manager

Approach Sully’s for a Pet Parent Social, donate a portion of the proceeds, or show up with a dog and get a free scoop

-website advertising – Will – we’ve been approached by someone who wants us to set up a separate page of advertisements, if they create the page, we get $150/yr, if we create it-$170 (moredigital.com) – May not be worth the hassle for $170/yr

Look into approaching businesses to buy advertising space on our site – look into liability

-pet waste stations-how to manage a program – Vivian got some prices, they’re not cheap. How do we go about starting this? Vivian will talk to Paul Cohen and get the OK. Solicit businesses to sponsor that are along the rail trail, put stations at rail trail, center, common, schools, etc Estimate $250 for station and 2,000 bags

-CCA Fundraising event/Art show – Have a dog themed art show, there have been an couple of artists who have shown interest

*Make a kid category (maybe scoop the poop) and have the winners the grand marshalls of the parade. When do we do this? Ask what they do for Winterfest, ask about a photo contest (Chelmsford Pets)

Treasurer’s Report (Rosie)

-Paypal donations-two are pending, p/w issues need to be resolved.

-Volunteer Fair-March 10, 2012

-Beth B & Ernie-awesome story run by the Independent-kudos to Beth

- check for t-shirts to be deposited, $ to be added to petty cash in cash box

-need receipt from Bill B for brochure printing

-account balances

-future expense in filing Federal and State Tax forms will be coming-Tony Bellissimo is working on paperwork-pro bono, except for expenses. Eric – get in touch with him, make sure he doesn’t need any money yet, does he have a timetable

Dog Park Plan Update-tabled per request of Town until after Town Meeting, April 30, 2012. .

Approve Meeting Minutes-February 28, 2012

Motion to approve the minutes of February 28, 2012 as presented/amended: Erik Seconded: Will

opposed? No one

Old Business/New Business

Oak Hill Committee wants a representative from the CDA to speak at a meeting. The dates are May 10^th and 24^th. The committee needs to know by April 12^th – Eric and Rosie will go and speak

Beth indicated no desire for development of any kind in this area, and that it should be made a Conservation area.

Danielle will make dog bandanas/money holders/vests from felt

-Next meeting date- Monday April 30^th @ 7:00 PM place TBD

Adjournment 9 PM Motion: Will

Seconded: Bill

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