May 282014
 
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Minutes-Chelmsford Dog Association Meeting

April 30, 2014 Wednesday, 6:30PM

Chelmsford Police Station, 2 Olde North Rd. Chelmsford

*Call to order 6:34

*Roll Call

Present: Mary, Vivian, Danielle, Beth B., Mindy, Beth L., Erik, Will, Sarah, Mindy

 

Not Present: Bill C., Donna C.

 

*Approval of Minutes March 25, 2014

Motion to approve the Minutes of March 25, 2014 as presented/amended: Will

Seconded by: Danielle

Vote: Unanimous

 

*Reports of Committees:

Fundraising/events:

-May 3- Jones Farm table 10-2-The plan will be displayed, info about the rally, training on the common

Review plan feedback form-We like it-allows the public to feel involved

-May 4-Steps for Pets-4-H Fairground, vendor set up at 8:30, we don’t need to be there till 10:30, review

Rewards Program form-Beth Logan made a small edit-the groups likes the idea and the flyer

-May 31-Yard Sale-donations are coming in!

-advertising and promotion-will need help printing and circulating flyers

-help with getting donations to sell, yard signs (work session?)

-PSA is on the BOS agenda for 5/12-Will will try to go

-May 10-Walgreens Dog Rally 10-3-Sandra thinks it’s a good idea to create a walk time where all walkers go out with their dogs together, this may not happen this year due to the number of demos. Something to consider next year.

- Walk-A-Thon permit requested.

-Review Gift Cert forms-We want to change the amounts to $30, $20, and $10

-let’s do a 50/50 at the rally-need different colored tickets

-New coloring contest-has 2 new pictures, prizes all set

-Have 2 gift cards to date, need basket stuffers-if you have anything, please get it to Vivian as soon as you can.

-have 5 demos, and 9 other vendors to date,

-Walgreens is doing food, banner and photos

-no confirmed walkers to date-please spread the word

-Mary made a suggestion to move the demos closer to the speakers, or move the speakers so people can hear better, we will move our tables near the entrance along Chelmsford St.

*Schwan’s Fundraiser to kickoff here-Vivian will print color copies

-telemedia slides on this and training

-Summer Training on the Common-Flyers are ready-please spread the word-If anyone wants to tape the sessions, Will will put them on YouTube

-July country fair application submitted, review voucher forms draft, plinko prize discussion-Beth B thinks we should concentrate on prizes geared at kids, we’re going to go with $1.00 a chance, we want make the prizes worth tickets so that kids can save up their tickets and trade them for a prize

-July 4 parade float-application write up suggestions

Ideas:

*Under-construction

*Painting

*Space theme

*Blueprints

Will made a motion to vote on the under construction theme

Seconded: Beth

Vote: Unanimous

 

Finished Events:

-still waiting on Margaritas check

* Reports of Officers:

Treasurer: -P. Gino’s deposit, Permit check, $15.00, C-fair-$85.00

Current balance: $

Sandra will work on getting online access

*Website: Will – Will has updated the website so that each month’s events are highlighted at the top of the page, Will and Sandra need to get together to work on the PayPal situation

We need to put Vivian’s write-up on the website to solicit donations

Will will send out flyers through mailchimp about the rally, flea market, and dog training

Will to contact Nashoba High School’s about getting volunteers to tape training sessions

*President-grant work-several submitted-Hannaford, Market Basket and Stop and Shop

-transfer “gifting” of available funds to Town per grant foundation requirements- we hope to do this by the end of May

 

Budget discussion-

50/50 raffle discussion-mixed feelings-tabled till next month

-Petsmart meeting discussion-they are interested in doing something for the dog park, they haven’t confirmed if they’re coming to the rally but they have confirmed that they have donations for the rally

DPAC update-the plans have been confirmed

*Old/Unfinished Business-none

-5-year recognition dinner-September-tabled for now

*New Business

-Whisker Walk at the Bolton Fairgrounds on June 8th

-Will donated a cotton candy and popcorn machine-need to buy ingredients

-Next meeting date- May 28th @ 6:30 Location TBD

*Adjournment: Motion to adjourn by Vivian at 8:48

 

Apr 302014
 
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Minutes-Chelmsford Dog Association

March 25, 2014

Chelmsford Town Offices, Room 206

 

Call to Order: 7:54

Present: Beth B., Sarah, Vivian, Erik, Bill C., Danielle, Mindy Dietz, Donna

Not Present: Mary, Sandra, Will

 

*Erik made a motion to approve minutes February 25, 2014 as amended. Second by Bill C. (Change “Beth Logan wants a list of dog park owners, to Beth Logan wants a list of Dog owners”)

Reports of Committees

*Steps for Pets at 4-H fairgrounds May 4, 11-2-Deb and John Arthur will man a table for us

-We will ask John if he can make a sign for us out of the Beech tree

*May 10th- Walgreens Dog Rally

-Need help passing out flyers-vendors and walkathon

-Mindy to pass flyers out at PetSmart

-Vivian to make skunk scent removal kits to sell

-we have 2 gift cards to date, need basket stuffers

-we have 2 vendors and 2 demos, lots of inquiries

 

-Donna will make PowerPoint slides for Walgreens and yard sale to send to telemedia

-Craig’s List ad is paying off-lots of people are inquiring and asking questions

-Erik will ask Officer Leo to come and demo

*May 31st-Yard Sale

-Advertise, donations etc.

-we need to get a yard sale permit and a food permit

-Agway is not going to hold an event that weekend and they gave us a $50 gift card for a silent auction

-menu has not been finalized yet

*Summer training on the common-flyers are ready, spread the word

 

Finished Events

-Volunteer Fair –we made $16.00

-Papa Gino’s – We go the check yesterday-$60.89

-Margarita’s – Still waiting to hear from Juanita

-Brick House-waiting to hear from Mike or Charlie

 

Upcoming Events:

-Danielle to host a Lia Sephia party over April vacation. 15% of the commissions will go to the CDA

-Erik is still working on the motorcycle ride

-golf tournament-more work than we can handle

 

Reports of Officers

Treasurer: Sandra not here

Website: Will is not here

President: Taxes are filed-we don’t have to do anything till November

-Vivian to send in grants to Market Basket, Stop N Shop and Hannaford, Lowes and Home Depot are more project oriented so we will submit grants for them when we’re in building mode

-Billerica Dog Park Committee conversation-a woman approached Vivian for fundraising ideas-we may do a joint fundraiser someday

-Web coordinator- We are back to Will only

-Survey Monkey Donation application-no response to date

 

New Business

-Donna had an idea to make magnetic car or bumper stickers to sell-she will do some research

-Mindy may go to some farmer’s markets at Jone’s Farm this spring to man a table

-July 4th parade theme: time to start thinking of what to do

-5 year recognition dinner-the members who have been with us for 5 years and also people who have supported us since we started. Erik mentioned doing a buffet at the North Town Hall. Will is TIP certified so we could get a 1 day permit to serve beer and wine

-Next meeting date: Wednesday April 30th @ 6:30 Location TBT

 

 

Motion to adjourn: Sarah at 9:07

 

Mar 262014
 
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Minutes-Chelmsford Dog Association Meeting

February 25, 2014 Tuesday, 7:43PM

Chelmsford Police Station, 2 Olde North Rd., Chelmsford

Call to Order: 7:00PM

Roll Call:

Present: Beth B, Sarah, Danielle, Donna, Will, Erik, Vivian, Beth L

Not Present: Sandra, Mary, Bill C

  • Approval of the Minutes of the preceding meeting.

Motion to approve the minutes of January 8, 2014 as presented/amended: Erik                                                                                Seconded: Danielle

Vote: unanimous

  • Reports of Committees.

*Fundraising Events-Vivian talked to Laura Lee about doing a concert, she will talk to her some more about details

*Vivian had a lady come forward to propose a doghouse building competition and raffling them, Vivian hasn’t heard back from her

*Dog Rally-Walgreens is interested in hosting, Vivian needs to get back with a date, June looks very busy-We will talk to Walgreens about May 10th

*Golf tournament-tabled

*Motorcycle ride-Erik started putting stuff together-need to: figure out where, prizes, talk to Mary about t-shirts

*Yard Sale-Need to get donations-spreading them out would be ideal bc the Merrill’s don’t have much space

*Papa Gino’s-Will will send a Facebook invite for the CDA’s FB friends, Donna will do a windshield blitz at Market Basket

*Volunteer Fair-Vivian will make some dog themed Easter baskets and make some treats with business cards to pass out, Beth L will make shamrock cookies (dog)

*April-we will start getting ready for the yard sale

*Vivian will ask Margaritas to give us the amount we raised in the fundraiser in a gift card ($26 and change)

 

Future Events:

*Flatbread Pizza Tuesday night fundraiser-we would like to do this

May Flea Market-May 31, 2014-please solicit donations

 

  • Reports of Officers.

 

Treasurer- Sandra:

 

Website news-Will: website has been slightly redesigned; he’s looking at more things to make it pop a little

 

Presidents:

*Vivian found out that under state law, we can add a solicitation for donations to the quarterly tax bills.  Donna has designed a letter to be used for this purpose.  Beth L suggested putting dog park donations on one side of the letter and memorial bricks information on the other side

*We had an online article in the independent last week not sure if it hit the paper-talking about DPAC starting work and fundraisers.  Vivian will send the article to Will

 

DPAC-Erik: The design has been awarded to PLACES

Beth L will send Will and Vivian an article she wrote to put on CDA and DPAC websites, she will also write a dog park etiquette article for the DPAC site

 

  • Old and Unfinished Business:

*Will-still need to work on our internet policy.  He hasn’t come up with anything yet.  Erik will talk to someone at the police station about their policy

  • New Business:

*Beth L would like a list of dog owners and addresses in order to go door to door and pass out CDA information

* Will donated a popcorn maker to the association

*Beth, Sandra, and Vivian are getting together on March 5th to do our taxes, all are welcome

*Training: tentative start date of May 12th 4 week class

The Town’s open meeting forum on March 25th if anyone is interested

Next Meeting Date: March 25th at the town hall

 

  •   Adjournment-Motion: Erik @8:43

 

Feb 252014
 
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Minutes-Chelmsford Dog Association Meeting

January 8, 2014 Wednesday, 7:00PM

 Chelmsford Police Station Community Room 2 Olde North Rd. Chelmsford, Ma

Call to Order:  6:53 PM

Roll Call.

Present: Beth, Erik, Vivian, Donna, Danielle, Sarah, Mary, Bill C, Bill A

Not Present: Will, Sandra

Welcome to the new 2014 Board of Directors & Officers!

 

Motion to approve the minutes of November 13, 2013 as presented/amended:                Erik                                                         Seconded: Bill

Vote: Unanimous

Reports of Committees:

 

Fundraising/Awareness Events-

Politically Incorrect show-December-fun, glad we participated

 

Future Events:

Potential Restaurants-

Brickhouse-  Erik will get in touch with owner

Papa Gino’s- we can do any night Monday-Thursday 4-9.  We have to advertise and we would receive 20% of pre-tax earnings-Thursday February 27th-once we get the flyer,

Bill A will help with advertising

Bertucci’s-tabled for now

Friendly’s-tabled for now

Applebee’s-tabled for now

Panera-tabled for now

Princeton Station-Erik will get in touch

99-tabled for now

Taste of Chelmsford with pizza-tabled for now

Flatbread-Beth will get in touch about a Tuesday fundraiser

 

*Erik will look into what it would take to organize a golf tournament

*Mary-Brunswick Lanes Bowling event-research-No one has got back to her yet, still waiting

*A suggestion was made about a gold party, we’ve had consultants offer to host home parties in the past-tabled for now

LHS did a clothing swap-tabled

*Volunteer Fair-March 15-Senior Center-10-noon. We will register for it.  Beth, Ernie and Mary will be there, Vivian will try.

*Yard Sale-Vivan and Erik will get some type of storage and we’ll hold it on May 31st at Vivian and Erik’s house.

 

*Danielle had an idea to do a concert.  Vivian knows of a woman how organized one and was told that by the time it was done, she’d never do it again.

The music would depend on what kind of crowd you’re looking to draw

Need a venue

We wouldn’t really even know where to begin

Vivian will talk to Laura Lee

 

Karaoke night

Talent show

 

*Mary and Erik had an idea to do a motorcycle ride-Erik will look into it

Finished Events:

Gingerbread House-went well, Mary and Sandra ended up winning it back

Margarita’s results-haven’t heard yet

 

Reports of Officers.

President-Vivian, IRS reinstated our nonprofit status

Treasurer-Sandra not here to report

Website news-Will not here to report

DPAC- Bill found a couple of links to put on the DPAC website, he will send them to Vivian

-2 interviews of design firms has happened so far, 1 more tomorrow

 

Old and Unfinished Business.

-Establishing an Internet/E-mail policy-Vivian is still working on this

 

 

New Business:

*Beth Logan is interested in doing another training class in July and August on the common, Bill would like to tape it

*Vivian will talk to Paul Cohen to make sure it’s ok to use the Common again

 

Bill and Donna did research on bulk mailings to either promote events/ send newsletters.  We could have Mary’s brother print mailings for free

The book with dog owners addresses will cost us between $20-$75

Erik will talk to town clerk to see if we could get a copy of addresses that is formatted for us to use

 

Vivian to talk to John Sousa to see if it would be possible for us to solicit donations from tax refunds

Donna will design something before the next meeting

 

Donna had an idea to create CDA dog tags – Erik will bring some brochures with him next meeting

 

Bill A thinks a dog park/CDA update would be a good idea-Vivian will take some time to give it some thought and write a newsletter

 

Next Meeting Date: February 25th 7PM

 

Motion to adjourn: Bill at 8:38

 

Nov 132013
 
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Minutes-Chelmsford Dog Association Meeting

October 2, 2013 Wednesday, 7:00PM

Chelmsford Police Station, 2 Olde North Rd., Chelmsford, Ma

Call to Order: 7:00PM

 

*Roll Call:

Present: Beth B, Vivian, Danielle, Will, Bill C, Donna, Mary, Sandra, Erik

 

Not Present:

 

*Approval of Minutes August 20, 2013

Motion to approve the Minutes of August 20, 2013 as presented/amended: Will

Seconded by:  Bill C

Vote: unanimous

 

Reports of Committees:

Fundraising:

-upcoming events:

Everyone’s welcome! The more, the merrier, see notes on supplies

                Steps for Pets-LHS-October 13-Danielle & Mary

                                Raffle prize-Vivian will drop off to Danielle’s

                Howl’ween-see notes after agenda

-Flatbread Pizza is hosting a fundraising event for us during the month of November.  We get $1.00 of every Sea Dog beer sold and all proceeds from their raffle –CDA will contribute a golf shirt, Beth and bill will donate a gift card for their raffle

 

                CCA Pet Film Festival-scheduled for October 17-19-the mural is hung in the library as promised.

                Chelmsford Holiday Prelude-December  1st  – We’ll do pictures again with Santa (Mary, Sandra, Erik)

                ACO’s Rabies Clinic-December 7th

Potential winter Event-Beth & Lisa-training session at Community education, Beth L & Bill A. may do a telemedia video

Tom Christiano, Politically Incorrect Show, filming on December  10th 4PM, Vivian Mary, Sandra & Charlie, with LHS and BCCC

Finished Events:

                -Farm Fair-thank you to Bill and Donna for the balloons

                -Antidote Painting Party- success!

                -GSRLNE Walk-n-wag-everyone who was able to go had a very great time. Having use of the kitchen building helped a lot. We passed our very first health department inspection with no issues.

 

        Reports of Officers:

                                Treasurer: Sandra

                                                Account balances, deposits and payments since last report without  3 deposits
                                               3 deposits of $from the painting party  $ from farm fair $ for GSR event

Erik made a motion to give GSR $100.00  Seconded by Danielle, motion passes, unanimous.

 

-Vivian will write off what she spent for the GSR event

 

                                                Payment Request: Trophies ($) Insurance Endorsement ($) Signs ($)

Sandra gave Vivian checks for the GSRLNE donation, the trophies and the insurance. Will is going to provide an invoice for signage to be reimbursed.

 

                                Website: Will

                                                -announce annual meeting & help wanted on the website

                                                -Will to reactivate PayPal account to accept donations

                                                -Will will make sure to have his Square at Howl’ween and will set it up for anyone who needs it

 

-Erik is not comfortable with Bill A.  having complete access to edit or add content to our website, our google calendar etc.  He thinks that Bill should have to have everything cleared through a board member first.  We should add an internet policy to our bylaws, which Will & Erik will begin to draft for the next meeting.  We will be reviewing the bylaws next month.

 

                                President:

                                                -Dog Park Advisory Committee is appointed, please get sworn in by town clerk

                                                -schedule first Meeting of DPAC : Wednesday October 16th 7:00 PM

                                                -Mural hanging at Library-it is up. Story sign will be dropped off.

-Cultural Council Grant application for weatherproof mural frame for dog park-discussion-tabled

-hand out 503C approval letter-done. Discussion of allowed activities & who can coordinate-raffles have a two year waiting period, additional discussion tabled.

- brief Copyright discussion-Erik summarized his discussion with Tony Belissimo, and Will concurred with Tony’s opinion.  No organization is allowed to reference a copyright we do not legally have unless all the content is original and created by the organization. CDA does use content created by other people.

 

-$25.00 donated to LHS in memory of Tobi-Mary & Sandra thanked the Board for this gift.  

 

Old/Unfinished Business

                -work session to clear Parlee field for Howl’ween-see Howl’ween notes

                -advertising/signage at dog Park will be handled by DPAC

-follow up on brick walk or memorial wall fund raising activity-tabled until more planning is complete.

               

New Business

-Open nominations for Annual Elections

-Beth nominated Vivian for President, Erik Seconded

-Beth nominated Sandra for Treasurer, Will seconded

-Will nominated Beth for Secretary, Erik seconded

-Bill nominated himself for Vice President, Will seconded

-Will, Danielle nominated for the BOD

 

Next meeting date-Annual Meeting-November 13, CPD 7PM

Discussion: December meeting –Christmas party December 6th at Mary and Sandra’s:  Potluck, sign-up sheet at November’s  meeting

Social event at Flatbread during November, no date selected.

 

Howl’ween

                -Anyone with a table or EZ up-please bring it

                 -programs, silent auction forms, judging forms

 

-Demos-Laurie Myers- victim’s advocate-coming to talk about courthouse dogs

- Shane anti-Bullying program *30 minutes each

 

-finalize programs, people’s choice ballots and door prize tickets

-contest emcee- Will

-dog water bowls, large water thermos-Merrill

-caution tape-have

-ziploc bags-have

-EZ up-2 Mary & Sandra,  any others?

-tables/chairs 3-Merrill, 1 Wagner, 1 Corsino, 1 Bukala-more?

-stove, propane, utensils-Merrill

-trash cans-2 Merrill, more? Recycling bin-Merrill

-ACO info-Erik may bring info to pass out

*motion to reimburse Erik for food safe course by Beth B

Seconded by Will (at a later date when we have more money) Motion carries unanimous.

Erik was not present at this time, Vivian thanked the Board on his behalf, as he was not expecting or requesting this.

 -status of advertising

                -ads run in Independent-1 article so far, maybe 1 more before the event, Action Unlimited-2 articles so far, Craig’s list, Facebook, website, Patch, Commonplace Chelmsford

                -distribute flyers-everyone, please!

                -vendor space is still available

                -Menu-same as W&W (change the meal deal so we’re not giving chips away)

                                                Hotdogs, burgers, sausage (charge $5.00 this time), Rolls

                                                Condiments, peppers onions

                                                Soda/water, coffee, tea, apple cider (1.00)         

                                                Chips ($1.00 this time)

-Make chili and chowder a game day decision, if weather is warm, they will not sell

-Will to bring an extra crockpot for cider

-Vivian talked to someone at Walgreens about donating Coke, she will pick up other flavors.  

 Coffee urn and coffee maker, Coffee supplies

                                Napkins, paper towels, silverware, plates, bowls-have plenty-Vivian will check Rosenbloom’s for paper boats for sausages

                Chafing dishes/foil pans, utensils, foil, sterno-maybe make cardboard wind screens to keep the sternos from blowing out

                 -cash boxes, small bills-Sandra

                -food permit-Merrill-done

-lawn signs: Motion by Bill to order 6 signs from Staples

Seconded by Mary. Motion carries, unanimous. A invoice will be submitted for re-imbursement.

-finalize judges-Donna Parlee, Erik will ask Jill, possibly someone from CAH

-print forms-Vivian has done some-silent auction, email, contestant app & waivers, small signs for tables-Silent auction, coloring contest, Food menu, swag etc,

-vendor announcements for (DJ)

-print people’s choice ballots-merrill

-pens, tickets-merrill

-hand sanitizer-merrill

-rubber gloves-merrill

-gallons of water-merrill

-Fire extinguisher-Merrill

-$ can-merrill

-coloring contest forms, crayons, prizes-Merrill  P

-e-mail to finalize vendors for website

                -Generators-Erik & Will, extension cords, gas

                -Post event thank you’s to vendors & Parlee’s

                                Cert’s of appreciation for Judges

                -door prizes

                                Have some left from last year, will organize from existing stock-Merrill, Mary got some gift certificates

                -Silent auction items (rcvd to date)

                                Painting

Fall centerpiece

Especially for Pets-once Mary’s done shopping

                -McGruff-Do we want him? Need a volunteer-maybe a high school kid from DECCA

                -Michelle Manzelli is working on Dog Carnival Games-Will has a lot of the supplies needed – Check with Beth Logan for jumps

-Mary had an idea to get people excited to donate-set a clock and encourage people to help raise a certain amount-walk around with a plastic jack-o-lantern-needs a volunteer

-Mary had an idea to do another estimation jar-maybe a jar with dog treats and something for kids-we could sell guesses for .50

                -Donna and Bill will bring balloons

                -Do we need more donation boxes-Mary  & Sandra will make some more.

                -Vendors to Date:     German Shepherd Rescue

         Rub My Belly Massage

         Chelmsford Animal  Hospital

        LHS

       Shane’s anti-bullying

      John Dowd/Sadie Awards is invited, will try

     “Welcome Dog” can only make the rain date

                                -work session at Parlee October 14th 2PM

                                                               

       Motion to adjourn at 9:16 by Vivian, Seconded: Will