Minutes- Chelmsford Dog Association Meeting

March 27, 2013 Wednesday, 7:00PM

Chelmsford Police Station, 2 Olde North Rd. Chelmsford

Call to Order: 7:10PM

Present: Beth B., Vivian, Erik, Bill C, Donna, Frankie, Will, Danielle

Not Present: Mary, Sandra, Bill B, Lee, Rosie, Deb

 

 

         *Roll Call:

         Present: Beth B., Vivian, Erik, Bill C, Donna, Frankie, Will, Danielle

         Not Present: Mary, Sandra, Bill B, Lee, Rosie, Deb

 

Approval of Minutes January 9, 2013

Motion to approve the Minutes of January 9, 2013 as presented/amended: Will

Seconded by: Erik

Vote: unanimous

 

      Approval of Minutes February 6, 2013

Motion to approve the Minutes of February 6, 2013 as presented/amended: Donna

Seconded by: Will

Vote: unanimous

 

*Reports of Committees:

Fundraising:

-May 18 Flea Market

                                -advertising and promotion-will need help printing and circulating flyers

                                -help with getting vendors-have 5 to date

-Vivian just gave something to Action Unlimited she’ll put something in the Independent

 

-June 22-Walgreens Dog Rally

                                -proposed Walk-A-Thon for this year-We’ll have to coordinate with BPAC.  Michelle Manzelli gave Vivian the paperwork that they Byam uses, we’ll l have to tweak it for ourselves.

                                -New “scoop the poop” -coloring contest-Will will work on a new picture.  We may ask Mary to talk to her friend who has graphics experience.

Finished Events:

                -Volunteer Fair- We had some interest in partnering with the clerk’s office.  When residents come in to register their dog, they could be given CDA info.  We got over a page of emails, lots of interest and enthusiasm

 

        *  Reports of Officers:

                                Treasurer: No business conducted.

                                                Tax session being held Friday, March 29, 2013, at Sandra’s home-7PM

 

                                Website: Will- We are getting between 3,000-5,000 visitors a month

 

*Old/Unfinished Business

-Discussion: Water District Meeting, April 1, 7PM, 64 Washington St.  Vivan has been doing back and forth emails with Bruce Harper.  She’s trying to nail a baseline but not getting much help.  We know he has concerns, but he’s not very forthcoming.  Bruce has been answering questions with questions.  Vivian is hoping to get Cory Rose to go to the meeting.  Vivian will try to at least get together with her beforehand. 

 

-Spring Town Meeting starts April 29 and continues May 2 if necessary.   We have a 1 page blub to pass out before the meeting.  The park is article 23 and the bylaw is article 29. 

 

-Vivian tried to go online and see where we are in our tax filing but couldn’t get thorough.  She will send the website to Will to see if he has any luck.  If we can get our nonprofit status in time for the rally, we’ll be able to do and get so much more.

 

 

*New Business

-July 4^th parade theme discussion- Will proposed an idea of “Dogs in Space.”  We had thought of doing a dog park theme but if for some reason we don’t get through town meeting, do we want to do that for a float?

-Post Town Meeting Mission discussion (aka Plan B)- we could, work on a park in another town, hope for another parcel

-Danielle is visiting south end dog park on April 13^th, she will take pictures and check it out.

 

 

*Next meeting date- April 10^th to discuss what happened at the water department,

  May 8^th – we’ll try for the police station meeting room

        * Adjournment at 8:05- Motion: Will  Seconded: Erik

Minutes Chelmsford Dog Association Meeting

November 30, 2012 Friday, 7:00PM

Chelmsford Police Dept. Community Room, Chelmsford, Ma

Call to Order: 7:08 PM

Present:  Vivian, Eric, Danielle, Will, Beth B. Mary, Sandra, Bill, Donna, Deb, Lee, Rosie

Not Present: Bill B, Amy

 

*Finish nominations for 2013 Board of Directors and Officers, ballot voting-

*Deb withdrew her name from the board

 

*Current nominations

Vivian- President

Vice President – Mary

Clerk- Beth B

Treasurer – Sandra

 

Directors up for vote: Will, Fran, Danielle, Eric, Lee

Donna nominated Bill Cassidy for the board, Eric seconded

 

Motion to close nominations – Will  Seconded- Donna

 

Results:

President- Vivian

Vice President – Mary

Clerk- Beth B

Treasurer – Sandra

 

Board of Directors –

Danielle Corsino

Will Wagner

Eric Merrill

Lee Marchand

Bill Cassidy

 

Public Awareness Opportunities

-Rabies Clinic  December  1, dog pound 10-12.

-Acton Emergency Care Santa Shoot, Dec. 1^st 12-3-Mary and Sandra will have a table.  Bill and Donna will drop by.

Sunday December 2^nd 4-6 Holiday Prelude  Mary is taking pictures of Eric (Santa) with children etc.

Do we want to do anything for Winterfest?  (First weekend in February) Tabled till Eric can get more information

Ski-joring?

 

Do we want to do another flea market in the spring?   Vivian will talk to Country side.  Date TBD.

 

Treasurer’s Report (Rosie)

*Balance: as of 10/31

deposit after Craft Fair

Amy has unclaimed reimbursement coming to her

* Review and amendments

-Correct our filing from C4 to C3

-remove article 2 section a subsection 4 motion Will, Seconded Bill

-Motion to provisionally waive membership fees for fiscal year 2013 until our filing is accepted by the govt. Motion Will, seconded Lee

-change article 4 section referencing section 5 to reference article 5 of these bylaws

-change article 4 section B from” the secretary” to” the secretary or other officer”

-change article 4 section C from 4^th week to 3^rd or 4^th week

-change article 4 section D from “secretary” to “secretary or other officer”

-change article 5 section A, from “secretary” to “secretary or other officer” and delete “or regular mail” change “before October 15^th” to” at least 10 days prior to the date of the annual meeting and election” add email in front of address

-change article 4 section D from October 10^th to November 1^st

-change article 4 section F “shall appoint a committee of 3” to “a committee of up to 3”

-Article 7 section A co-secretary becomes secretary and 4 directors becomes 5 directors

-change article 7 section B to read one (1)

-change article 7 section D from 50% to 60%

-change article 7 section D after the word “quorum” and the meetings of the board of directors shall be held in conjunction with the membership meeting at least once per quarter

-change article 7 section I “co-secretary” becomes “secretary”

-remove the line “a director may be represented by counsel upon any removal hearing”

At the end of section J, add “a director may be removed with a 60% vote by the remaining board”

-Article 8 change officers

Change Beth B’s zip to 01863

-Section D change “co-secretary” to “secretary”

Bullet 1 add to the end “or in electronic format”

-Article 8 section B: remove the president’s ability to appoint committees

-motion to amend section 7 by Vivian, seconded by Bill

-Add section L “members of the board are required to attend a minimum of 6 scheduled meetings in any calendar year, 2 of which must be official board meetings”

 

*Adoption of conflict of interest policy: motion by Eric Will seconded – addendum A

 

Motion to approve the minutes of October 24, 2012 as presented/amended: Beth                                                                          Seconded: Bill

 

Old Business/New Business

-December Yankee Swap/meeting December 14 at the 110 Grill 6 PM.  $20 limit on yankee swap

 

Next Meeting Date:  Wednesday January 9^th @ Police Station if possible

6)  Adjournment 8:47 PM  Motion:Will

Second:Beth