Minutes: Annual meeting of the Chelmsford Dog Association
Monday November 30, 2015, 6 PM
Chelmsford Police Department Community Room, Chelmsford, MA
Call to Order: 6:05
Present: Vivian, Erik, Beth B., Danielle C., Sarah, Beth L., Danielle B, Will
Not Present: Mary, Sandra
2016 E-board Election-
Results: President- Vivian Merrill
Vice President- Sarah Creegan
Clerk- Beth Bukala
Treasurer- Sandra Robbins
Annual Report-
Thanks to Evan for administering the Stanton Grant! The construction of the park is complete! We’ve averaged about 1 public even per month which is great! We’ve established a membership program and got PayPal and Amazon Smile figured out. We’ve had sponsorships from the Lyons Club and________________(missed who else) Phase one bricks are in and have been laid in the patio of the park. Congratulations to the new board members. We are excited for another year with the park actually open and operating.
Bylaw Review-
Article III
Change the formatting of D
Change “of” to “vote by” in section E
Article IV
B-change “secretary” to “membership committee”
Do not delete “if available”
Add “at one of his addresses”
C- delete the time
D-delete the section from “secretary” on and add “and notice shall be posted of the new meeting date and time”
Article V
C- delete “and address”
Add “at least 10 days before the scheduled date set for the annual meeting”
Remove “October 15”
D- Remove “October 10” and add “no more than 15 days before the scheduled date set for the annual meeting”
Article VII
- Add “and shall have been members in good standing for 1 calendar year”
D- Change “50%” to “60%”
G- Replace G with a rewritten K- Change “unexpired term” to “remainder of term”
Article VIII
- remove “initial”
D- remove “paper”
Move “file any certificates…” to president’s role
Move “Be the official custodian of non financial records…” to president’s role
Delete “have charge of all correspondence…”
E- change “shall” to “may” in regards to deposits exceeding $10,000
Article XI
Motion to move the vote to January by Will, Seconded by Erik
Vote: unanimous
Conflict Of Interest
Article 5
D- Delete
Article 6
Put in the January agenda to have board members sign that they agree with the policies
Next Meeting Date:
January 26 at 6:30- We’ll try to get the police station
Motion to adjourn: 7:37 by Vivian