CDA Meeting Minutes: 04/30/2014

May 28, 2014 | Meeting Minutes

Minutes-Chelmsford Dog Association Meeting

April 30, 2014 Wednesday, 6:30PM

Chelmsford Police Station, 2 Olde North Rd. Chelmsford

*Call to order 6:34

*Roll Call

Present: Mary, Vivian, Danielle, Beth B., Mindy, Beth L., Erik, Will, Sarah, Mindy

 

Not Present: Bill C., Donna C.

 

*Approval of Minutes March 25, 2014

Motion to approve the Minutes of March 25, 2014 as presented/amended: Will

Seconded by: Danielle

Vote: Unanimous

 

*Reports of Committees:

Fundraising/events:

-May 3- Jones Farm table 10-2-The plan will be displayed, info about the rally, training on the common

Review plan feedback form-We like it-allows the public to feel involved

-May 4-Steps for Pets-4-H Fairground, vendor set up at 8:30, we don’t need to be there till 10:30, review

Rewards Program form-Beth Logan made a small edit-the groups likes the idea and the flyer

-May 31-Yard Sale-donations are coming in!

-advertising and promotion-will need help printing and circulating flyers

-help with getting donations to sell, yard signs (work session?)

-PSA is on the BOS agenda for 5/12-Will will try to go

-May 10-Walgreens Dog Rally 10-3-Sandra thinks it’s a good idea to create a walk time where all walkers go out with their dogs together, this may not happen this year due to the number of demos. Something to consider next year.

– Walk-A-Thon permit requested.

-Review Gift Cert forms-We want to change the amounts to $30, $20, and $10

-let’s do a 50/50 at the rally-need different colored tickets

-New coloring contest-has 2 new pictures, prizes all set

-Have 2 gift cards to date, need basket stuffers-if you have anything, please get it to Vivian as soon as you can.

-have 5 demos, and 9 other vendors to date,

-Walgreens is doing food, banner and photos

-no confirmed walkers to date-please spread the word

-Mary made a suggestion to move the demos closer to the speakers, or move the speakers so people can hear better, we will move our tables near the entrance along Chelmsford St.

*Schwan’s Fundraiser to kickoff here-Vivian will print color copies

-telemedia slides on this and training

-Summer Training on the Common-Flyers are ready-please spread the word-If anyone wants to tape the sessions, Will will put them on YouTube

-July country fair application submitted, review voucher forms draft, plinko prize discussion-Beth B thinks we should concentrate on prizes geared at kids, we’re going to go with $1.00 a chance, we want make the prizes worth tickets so that kids can save up their tickets and trade them for a prize

-July 4 parade float-application write up suggestions

Ideas:

*Under-construction

*Painting

*Space theme

*Blueprints

Will made a motion to vote on the under construction theme

Seconded: Beth

Vote: Unanimous

 

Finished Events:

-still waiting on Margaritas check

* Reports of Officers:

Treasurer: -P. Gino’s deposit, Permit check, $15.00, C-fair-$85.00

Current balance: $

Sandra will work on getting online access

*Website: Will – Will has updated the website so that each month’s events are highlighted at the top of the page, Will and Sandra need to get together to work on the PayPal situation

We need to put Vivian’s write-up on the website to solicit donations

Will will send out flyers through mailchimp about the rally, flea market, and dog training

Will to contact Nashoba High School’s about getting volunteers to tape training sessions

*President-grant work-several submitted-Hannaford, Market Basket and Stop and Shop

-transfer “gifting” of available funds to Town per grant foundation requirements- we hope to do this by the end of May

 

Budget discussion-

50/50 raffle discussion-mixed feelings-tabled till next month

-Petsmart meeting discussion-they are interested in doing something for the dog park, they haven’t confirmed if they’re coming to the rally but they have confirmed that they have donations for the rally

DPAC update-the plans have been confirmed

*Old/Unfinished Business-none

-5-year recognition dinner-September-tabled for now

*New Business

-Whisker Walk at the Bolton Fairgrounds on June 8th

-Will donated a cotton candy and popcorn machine-need to buy ingredients

-Next meeting date- May 28th @ 6:30 Location TBD

*Adjournment: Motion to adjourn by Vivian at 8:48

 

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