Minutes Chelmsford Dog Association Meeting
November 30, 2012 Friday, 7:00PM
Chelmsford Police Dept. Community Room, Chelmsford, Ma
Call to Order: 7:08 PM
Present: Vivian, Eric, Danielle, Will, Beth B. Mary, Sandra, Bill, Donna, Deb, Lee, Rosie
Not Present: Bill B, Amy
*Finish nominations for 2013 Board of Directors and Officers, ballot voting-
*Deb withdrew her name from the board
*Current nominations
Vivian- President
Vice President – Mary
Clerk- Beth B
Treasurer – Sandra
Directors up for vote: Will, Fran, Danielle, Eric, Lee
Donna nominated Bill Cassidy for the board, Eric seconded
Motion to close nominations – Will Seconded- Donna
Results:
President- Vivian
Vice President – Mary
Clerk- Beth B
Treasurer – Sandra
Board of Directors –
Danielle Corsino
Will Wagner
Eric Merrill
Lee Marchand
Bill Cassidy
Public Awareness Opportunities
-Rabies Clinic December 1, dog pound 10-12.
-Acton Emergency Care Santa Shoot, Dec. 1st 12-3-Mary and Sandra will have a table. Bill and Donna will drop by.
Sunday December 2nd 4-6 Holiday Prelude Mary is taking pictures of Eric (Santa) with children etc.
Do we want to do anything for Winterfest? (First weekend in February) Tabled till Eric can get more information
Ski-joring?
Do we want to do another flea market in the spring? Vivian will talk to Country side. Date TBD.
Treasurer’s Report (Rosie)
*Balance: as of 10/31
deposit after Craft Fair
Amy has unclaimed reimbursement coming to her
* Review and amendments
-Correct our filing from C4 to C3
-remove article 2 section a subsection 4 motion Will, Seconded Bill
-Motion to provisionally waive membership fees for fiscal year 2013 until our filing is accepted by the govt. Motion Will, seconded Lee
-change article 4 section referencing section 5 to reference article 5 of these bylaws
-change article 4 section B from” the secretary” to” the secretary or other officer”
-change article 4 section C from 4th week to 3rd or 4th week
-change article 4 section D from “secretary” to “secretary or other officer”
-change article 5 section A, from “secretary” to “secretary or other officer” and delete “or regular mail” change “before October 15th” to” at least 10 days prior to the date of the annual meeting and election” add email in front of address
-change article 4 section D from October 10th to November 1st
-change article 4 section F “shall appoint a committee of 3” to “a committee of up to 3”
-Article 7 section A co-secretary becomes secretary and 4 directors becomes 5 directors
-change article 7 section B to read one (1)
-change article 7 section D from 50% to 60%
-change article 7 section D after the word “quorum” and the meetings of the board of directors shall be held in conjunction with the membership meeting at least once per quarter
-change article 7 section I “co-secretary” becomes “secretary”
-remove the line “a director may be represented by counsel upon any removal hearing”
At the end of section J, add “a director may be removed with a 60% vote by the remaining board”
-Article 8 change officers
Change Beth B’s zip to 01863
-Section D change “co-secretary” to “secretary”
Bullet 1 add to the end “or in electronic format”
-Article 8 section B: remove the president’s ability to appoint committees
-motion to amend section 7 by Vivian, seconded by Bill
-Add section L “members of the board are required to attend a minimum of 6 scheduled meetings in any calendar year, 2 of which must be official board meetings”
*Adoption of conflict of interest policy: motion by Eric Will seconded – addendum A
Motion to approve the minutes of October 24, 2012 as presented/amended: Beth Seconded: Bill
Old Business/New Business
-December Yankee Swap/meeting December 14 at the 110 Grill 6 PM. $20 limit on yankee swap
Next Meeting Date: Wednesday January 9th @ Police Station if possible
6) Adjournment 8:47 PM Motion:Will
Second:Beth