October 24, 2012 Wednesday, 7:00PM
Chelmsford Police Dept. Community Room, Chelmsford, Ma
Call to Order: 7PM
Present: Vivian, Erik, Fran, Beth B, Mary, Sandra, Danielle, Deb, Will, Amy Lee
Not Present: Bill, Rosie
1) Public Awareness Opportunities
-St. John’s Craft Fair-November 17 9-3 Amy Ingram, update and expenses
-CDA food permit-Kristin is confirmed
-kitchen equipment there are stoves, oven, microwaves, and fridges at the church
-signage- Vivian will make 1 sign to put out at the church
*There are outlets high up the wall at the church – bring step ladder, extension cords, extra tables
*Menu items – hotdogs, hamburgers, sausages (we have leftover chips, sodas, waters, condiments) Vivian will pick up anything else we need
*Amy is looking for volunteers to help with set up and break down, tattoos, silent auction etc.
*Beth and Bill will pick up red t-shirts and screen print them for us to have to wear at the event
*Panera has donated enough cookies and pastries for 200 people. We will give these along with coffee to the vendors in place of lunch vouchers
-Howl’ween Results-21 registrations, winners to be posted on website
-planning for next year-suggestions
*different venue- 4H fairgrounds or perhaps our own dog park!
*Maybe go back to Saturday and rain date Sunday
*Fran has sent an email to 4H
-Rabies Clinic, tentatively scheduled for December 1 at Dog Pound
-discussion: Acton Emergency Animal Care hospital asked about doing a photo w. Santa event at their location, and some proceeds could come our way. They could organize, and we could have a table there.
*We wouldn’t promote this event ourselves but if we could make some money, why not?
*We’ll tell them yes and get more details
2) Treasurer’s Report (Rosie)
-payments and withdrawals-Howl’ween $ still coming in, still have outstanding receipts, deposits and expenses.
- deposit made from Howl’ween
*Will needs the 2 deposits of a few cents each made by Square
*Lee to look into online banking
3) Nominations for 2012 E-board
4) Old Business/New Business
-status of e-mail and mailing list databases (Mary, Fran)
-discussion: new dog park sketch
-update from Paul Cohen- e-mail – The DPW is not leaving Richardson Rd in the spring. It will be at least June 30th
-Next meeting date November 30th 4 Shandel Dr (Mary and Sandra’s) -annual elections-new roles effective January, 2013
-Christmas meeting location/date- December @
Nominations:
President: Deb nominated Viv, Danielle seconded
Vice President:Sandra nominated Mary, Danielle seconded
Treasurer: Will nominated Sandra, Will seconded
Secretary:Erik nominated Beth, Vivian seconded
Board:
Erik nominated Danielle
Erik nominated Will
Danielle nominated Erik
Erik nominated Deb
Danielle nominated Fran
Erik nominated Lee
Erik nominated Rosie
5) Adjournment @
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