Chelmsford Dog Association Meeting
July 31, 2012 Monday, 7:00PM
6 Clover Hill Dr., Chelmsford, Ma
Call to Order: 7:17PM
Present: Beth Bukala, Erik, Rosie, Lee, Danielle, Amy, Will
Not Present: Vivian, Bill, Deb Arthur
Insurance quote discussion
Will this insurance cover us the same as in the past
We would need to hold many events to make this worth it.
Vivian to get a 1 day quote for the holiday bazaar
Discussion (cont’d)-54 Richardson Rd. as a potential Dog Park location-potential park design
*Finish Cardboard drawing for meeting with Thad on August 8. We need a site map and drawing before we can go forward. What will be paved? Walking paths? Lighting? Trees? Planting?
*Lee and Rosie know a fence guy.
*We may only have to pave the handicap parking spots and the path to the gate to meet ADA requirements.
*Once the initial design is approved, it can be engineered-sample plans for review/info only. Between Scott Ludwig and Sue Carter, we should have no trouble. No word from Water District, they are waiting for plans from us.
*For the next meeting – let’s start thinking about terrain choices, bushes, trees so that we can finalize our sketch
*Sponsors – Can Amy tell vendors that we will put something up in the dog park if they donate space to us for events? In the future we could put their names on a sign or banner.
Public Events
-CCA Fundraising event/Art show-Do we want to set something up? Amy will look into using the CCA for an arts and crafts fair. Tabled till next month
-Oct. 7th Steps for Pets-Lowell Humane society –Vivan has already sent the paper work and she’ll be there with Danielle. Anyone else can join her.
-A Common Day, Sept 29th 10-3 Vivian, Danielle
-Usborne Book Fairs-August (2 events) Amy may request help. 4th -5th Game Stop
25th -26th Walgreens
* Fundraising sub-committee report
Public Awareness Opportunities
-Danielle-working on vests, bandannas, etc.
-Howl’ween-finalize location-if no news from alternate locations, we can still use Parlee’s for free. Why couldn’t we use Robert’s field or McCarthy?
Amy e-mailed Fran and ask her to follow up on 4-H fair grounds and inquire with McCarthy and Robert’s Field. If we don’t have an alternative location by August 15th, we’ll go to Parlee.
Car show-can be delayed to next year, if location is a factor
Take pictures of dogs/owners for a donation. We’ll put them on the website for people to download. Fran will take pictures and we’ll pass out our cards with the website.
Coloring Contest
Costume contest
Vendor Fair
Menu – hot dogs, chips, soda, water, chili
*If we go 4H or other location we can talk about calling Fireflys or the cateering company that did the Taste of Chelmsford
*Craft Fairs at St. John’s Holiday Bazaar November 17th 8-4:30
-menu discussion – we will add pizza – ask Brick House or Veneto’s to help us with Pizza
– silent auction, Fran –advertising,
-Check if St Johns will let us use their dumpster
$80.00 for a custodian Tables and chairs included
Vendors -$30 with tables $25 without
Nonprofits? How much do we charge them?
*Beth made a motion to not charge nonprofits.
*Second: Lee
*Passed unamimously
*Will will set somethin up with Amy so that as vendors are confirmed, they will post them on the website
5) Treasurer’s Report (Rosie)
-Dog Rally Deposit
-account balances
-payments made: IRS
*There will be filing fees coming up when we have to file taxes
Amy F. for St John’s
Vivian-. Common Day Table, T-shirts and Sweatshirts
-future expense in filing Federal and State Tax forms will be coming-Tony Bellissimo is working on paperwork-pro bono, except for expenses. State p/w done, 503C app. Filed.
4) Approve Meeting Minutes-June – Tabled – we haven’t read them yet
Motion to approve the minutes of June 27, 2012 as presented/amended: Seconded:
opposed?
5) Old Business/New Business
-Will found a popcorn machine on ebay for $25. There’s 5 days left in the auction. Will will keep an eye on it and bid up to $50
-Next meeting date-August 22, 2012-Chelmsford Police Station
6) Adjournment: 9:02 Motion: Will
Second:Lee